Administrative Manager - Admitting and Throughput- Mount Sinai Hospital- Full Time- Variable Shift

The Administrative Manager oversees the administrative, operational and financial activities of a department or medical care unit, typically with oversight of 1-2 areas. Ensures the successful coordination and delivery of the day-to-day operations including staffing and administration of policies and procedures. 

 

Duties and Responsibilities: 

• Establishes major schedules, task assignments and allocation of manpower, space and equipment to ensure conformance with departmental goals and objectives. 
• Administers departmental contracts and grants in accordance with MSMC policies and sponsors’ requirements regarding the maintenance of records, reports, controls and conditions governing expenditure of funds. 
• Recommends changes in operational policies and procedures to ensure compliance with the organization’s guidelines. Ensures activities are in compliance with federal, state and local regulations and/or guidelines. 
• Assists in the determination of fiscal requirements and prepare budgetary recommendations; monitors, verifies and reconciles expenditure of budgeted funds. 
• Ensures the adherence to budget parameters. 
• Maintains liaison with all levels of administration, faculty and/or outside organizations to coordinate operational activities, to accomplish directives and to facilitate the resolution of problems. 
• Prepares operational and financial reports and analyses. Setting forth progress, adverse trends and appropriate recommendations or conclusions. 
• May serve as the department’s liaison with administrative and professional staff regarding MSMC policies and procedures, personnel administration, grant ad
•  Interprets and administers personnel policies such as hiring, performance appraisals, training, disciplining and salary recommendations. Ensures compliance with federal, state and local regulations regarding equal pay and equal employment. 
• Assists in the planning of short and long-range goals for the department, unit or division. Prepares and evaluates proposals to implement new programs and expand existing ones. 
•  Assists in the implementation of quality assurance programs and monitoring activities to meet standards and regulations of accrediting agencies such as JCAHO, CARF and New York State and City Department of Health. 
  
   

General Skills and Competencies

• Communication - Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Decision Making - Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
• Building a Successful Team - Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.
• Adaptability - Maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusting effectively to work within new work structures, processes, requirements, or cultures.
• Building Trust - Interacting with others in a way that gives them confidence in one’s intentions and those of the organization.
• Aligning Performance for Success - Focusing and guiding others in accomplishing work objectives.
• Customer Focus - Ensuring that the customer perspective is a driving force behind business decisions and activities; crafting and implementing service practices that meet customers’ and own organization’s needs.
• Driving for Results - Setting high goals for personal and group accomplishment; using measurement methods to monitor progress toward goals; tenaciously working to meet or exceed goals while deriving satisfaction from that achievement and continuous improvement.
• Coaching and Developing Others - Providing feedback, instruction, and development guidance to help others excel in their current or future job responsibilities; planning and supporting the development of individual skills and abilities.
• Building Partnerships - Identifying opportunities and taking action to build strategic relationships between one’s area and other areas, teams, departments, units, or organizations to help achieve business goals.
• Delegating Responsibility - Allocating decision-making authority and/or task responsibility to appropriate others to maximize the organization’s and individuals’ effectiveness.
• Gaining Commitment - Using appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifying one’s own behavior to accommodate tasks, situations, and individuals involved.