Human Resources Liaison (IS-0301-11)

Application Deadline: 18 October 2024

Department: National Air and Space Museum

Employment Type: Full Time

Location: Washington, DC

Reporting To: Supervisory Administrative Officer

Compensation: $82,764 - $93,798 / year

Description

OPEN DATE: October 9, 2024                 CLOSING DATE: October 18, 2024 (This job will close once 100 applications are received which may be sooner than the closing date.)               POSITION TYPE: Trust FundAPPOINTMENT TYPE: Indefinite  SCHEDULE: Full Time DUTY LOCATION: Washington, DC
Non-sensitive (NS)/Moderate Risk

Open to all qualified applicants 

What are Trust Fund Positions?Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).  Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated as low risk.
• Complete a Probationary Period
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States.  Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement. 

OVERVIEW

This position is located within the Business Operations and Technology Directorate, National Air and Space Museum (NASM), Smithsonian Institution (SI).  The mission of the NASM is to commemorate, educate and inspire.  Learning at the National Air and Space Museum sparks curiosity and empowers learners to imagine the possibilities of our future.  The museum collects, preserves and displays aeronautical and spaceflight artifacts of historical significance.  

This position reports to the Supervisory Administrative Officer, which reports to an Associate Director.

DUTIES AND RESPONSIBILITIES

Personnel Management Operations

• Works collaboratively with leadership and team members to support the hiring process which includes: initiating and reviewing requests for personnel actions, identifying selective and quality ranking factors to develop rating guides, review actions for completeness, appropriateness, and compliance prior to submission, and ensures that position descriptions meet appropriate classification standards for the series and grade proposed.
• With leadership guidance, manages the unit’s financial disclosure statements and procedures.

Personnel Management Analysis

• Analyzes various sources of information (i.e. budget for Trust and Federal), hiring restrictions, and provides advice on appropriate staffing options, guidelines and procedures for conducting administrative support and program operations
• With supervisory support, acts as a liaison to SI’s Office of Human Resources regarding: classification, staffing, recruitment, human resource development, and pay administration. 
• Maintain personnel-related records such as: performance ratings, performance plans, performance awards, and position descriptions.

Personnel Management Systems and Reporting

• Serves as the central point of contact for human resource management system, performance review platforms, timekeeping system, and other IT programs related to HR.
• Manages NASM’s organization charts, employee vacancy reports, and other directories.

QUALIFICATION REQUIREMENTS

Experience required for this position is as follows:

• Knowledge of human resources practices including maintaining personnel records.
• Ability to organize information and processes.