Administrative Specialist III, Office of the President - Part Time

Job Description Summary

Under general supervision, this position is responsible for performing and overseeing various administrative tasks, providing essential support to staff, and assisting with coordinating meetings and activities within the Office of the President. This includes acting as a welcoming presence for external visitors and ensuring smooth operations during the District Board of Trustees' regular and special meetings. The role involves troubleshooting issues on the day of meetings, assisting with coordination between the Office of the President and the senior leadership team, and performing administrative tasks such as ordering supplies.

This position requires exceptional organizational skills, the ability to manage multiple complex tasks efficiently, excellent communication skills, and the ability to handle highly sensitive and confidential information with professionalism and discretion.
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This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions, and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing the required documentation at the time of applying.
For information on obtaining a DD 214, visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

     

Minimum Qualifications: 

• High School Diploma. An associate’s degree is preferred.  
• Three to five years of administrative executive office support or related experience required.
• An equivalent combination of experience and education may be considered.

Essential Functions:

• Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
• Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
• Prepares and edits agendas and meeting minutes based on direction.
• Organizes meetings, appointments, and other activities.
• Assists with the preparation of reports, gathers information, and performs general administrative tasks as directed.
• Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.
• Performs other related duties as required.

• Knowledge, Skills, & Abilities:

• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.

• Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.

    

Position Time Type

Part time

     

Position Number

P0050866

   

Department

Chief Operating Officer

    

Salary Range

$19.00 - $21.00 per hour

   

Posting End Date

1

   

Work Schedule

Monday - Friday

   

Comments

To be considered for this position, a completed online employment application along with a resume is required.

Designated Essential Personnel

No

Special Instructions to Applicant:

For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equiva