Temporary Administrative Assistant - Admissions Office (UTemps)

Job Posting Title:

Temporary Administrative Assistant - Admissions Office (UTemps)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

29

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 19, 2025

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only selected applicants will be contacted with further instructions regarding the next steps in the application process. This is a temporary assignment and may be filled at any time. Please do not call or email regarding application status. The projected end date for this assignment is December 19, 2025. This job is remote. Must be available during the hours of 8 am to 5 pm for the first few weeks of training, then, work may be done in the evenings, and possibly weekends.

Purpose

Verify uploaded high school transcripts.

Responsibilities

Perform clerical duties related to the processing of admissions applications, including the verification of high school transcripts for freshman applicants.

Required Qualifications

High School diploma or GED. Minimum of three years of clerical experience. Highly responsible, detail oriented, and well-organized. Excellent written and verbal communication skills. Professional demeanor with a strong work ethic. Quick learner with the ability to follow instructions, stay focused, and communicate clearly. Proficient with computers and standard office equipment.

Preferred Qualifications

Completed 2 years of college (equivalent to 60 semester hours). Over years of clerical work experience. Experience working with student records. Proven ability to handle and maintain confidential information.

Hourly Rate

$20

Working Conditions

• Business casual attire

• Standard office environment

Work Shift

• 29 hours per week between 8 am to 5 pm

• This job is remote. Must be available during the hours of 8 am to 5 pm for the first few weeks of training, then, work may be done in the evenings, and possibly weekends.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an