Administrative Assistant

Job Description

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact. Whether you’re starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind. You can design a career you’ll love from top to bottom – we give you the tools you need to succeed and the autonomy to reach your goals.

We are seeking an Administrative Assistant to join our Association Management team in our Baton Rouge office. This full-time, non-exempt role reports to a Manager and provides a wide range of administrative and operational support, including basic accounts receivable functions. The role will require 5 days in the office.

What it Means to Work for EisnerAmper:

• You will get to be part of one of the largest and fastest growing accounting and advisory firms in the industry

• You will have the flexibility to manage your days in support of our commitment to work/life balance

• You will join a culture that has received multiple top “Places to Work” awards

  • We believe that great work is accomplished when cultures, ideas and experiences come together to create new solutions

  • We understand that embracing our differences is what unites us as a team and strengthens our foundation

  • Showing up authentically is how we, both as professionals and a Firm, find inspiration to do our best work

What Work You Will be Responsible For:

• Greet visitors in a professional and courteous manner.

• Assist Association Coordinators by answering telephones as needed and accurately communicate messages.

• Type, proofread, and prepare reports, correspondence, and related work for the department.

• Provide photocopying, scanning, and other document management services, and maintain current firm forms and checklists.

• Coordinate meetings and help ensure meeting rooms, office space, and storage areas are organized and ready for use by clients and visitors.

• Coordinate work activities with team members based on priorities to support a consistent team and firm approach to assignments.

• Prepare check and cash deposits and deliver deposits to the bank twice a week.

• Process credit card transactions three times a week.

• Maintain an accurate inventory and order and organize office supplies.

• Make travel arrangements for Coordinators, Managers, and Directors.

• Manage CPE tracking, registrations, and related administrative needs.

• Enter time for team members on a daily basis when needed.

• Perform administrative functions to support office staff, including processing and organizing incoming and outgoing postage.

• Actively participate in staff meetings and training sessions.

• Provide courteous and prompt service to internal and external customers and prioritize requests in a professional manner.

• Identify opportunities to improve service, work processes, and financial performance and assist with quality improvement initiatives.

• Perform other duties and services as assigned.

Basic Qualifications:

• High School Diploma or GED is required.

• 3-5 years of experience as an Administrative Assistant is preferred.

• 1-2 years of experience with accounts receivable and accounts payable is preferred.

Preferred/Desired Qualifications:

• Intermediate to advanced proficiency with Microsoft Office, with an emphasis on Microsoft Excel.

• Experience with Adobe Acrobat, Canva, InDesign, Illustrator, iMIS, ProSystem fx Document, GoToWebinar, and survey software is a plus.

• Strong attention to detail and the ability to work in a highly organized manner in a fast-paced, changing environment.

• Professional written and verbal communication skills, including the ability to communicate effectively with a diverse group of individuals.

• A positive, proactive approach with a high degree of professionalism and the ability to maintain confidentiality.

Other Considerations:

• May be required to work overtime and weekends, as business needs arise.

• May be required to travel and work from different company and client locations, as needed.

EisnerAmper is proud to be a merit-based employer. We do not discriminate on the basis of veteran or disability status or any protected characteristics under federal, state, or local law.

About Our Association Management Team:

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