OFFICE SPECIALIST- CLERICAL- UMP

Job Requisition ID: 50603 IPR#25-00328
Closing Date: 10/21/2025
​Agency: Department of Transportation
Class Title: OFFICE SPECIALIST - 30080 

Skill Option: General - Clerical - UMP Certificate
Salary: Anticipated Starting Salary: $4,414 Monthly; Full Range: $4,414 - $5,926 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

 

Position Overview

 

The Illinois Department of Transportation is seeking to hire an Office Specialist. The successful candidate will provide complex and specialized support functions involved with the processing of incoming requisitions and orders for Certificates of Safety (C/S) state-licensed official testing stations (OTS).

Essential Functions

• Provides complex and specialized support functions involved with the data entry and monitoring of Vehicle Inspection Reports for school buses, buses registered as charitable vehicles, and religious organization buses.  
• Receives and processes examination applications for Certified Safety Testers and Certified Diesel Emission Testers Reviews applications for completeness and accuracy.  
• Receives and processes permit applications and annual renewal requests for Official Testing Stations, Official Portable Emission Testing Companies, and Official Mobile Safety Testing Companies Receives and processes permit application fees in the form of electronic payment. Performs data entry of payments received in the Department’s finance system for electronic payments.  
• Assists in processing orders of Certificates of Safety.
• Assists with maintaining the Unit’s tracking system of Nonscheduled Inspection Reports.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.

Preferred Qualifications

• Prefers working knowledge of bookkeeping principles and practices.
• Prefers extensive knowledge of office practices, procedures, and arithmetic computations.
• Prefers the ability to keep complex records.
• Prefers the ability to maintain satisfactory working relationships with the public and other employees.
• Prefers the ability to operate Microsoft Office, OneDrive, SharePoint, Excel, and Word and basic computer use.

Conditions of Employment

• The conditions of employment listed here are incorporated and related to any of th