Fiscal Manager - Berks County Youth Center

POSITION SUMMARY:

The Fiscal Manager ensures accurate accounting records for receipts and/or disbursements within the department.  Duties include performing complex financial reconciliations, analysis and accounting tasks while applying generally accepted accounting procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports. Work involves the development and monitoring of the department’s annual County budget and the Needs Based Planning Budget required annually by the State Department of Human Services (DHS), Office of Children, Youth and Families (OCYF), and County Children & Youth Services Department including all amendments and revisions. Fiscal Manager will oversee the annual budget documentation for per diem process required by DHS/OCYF for per diem and Federal IV-E funding qualifications. Supports and attends, as needed, all fiscal related meetings associated with County or State budgets and fiscal updates to provide analysis and dissemination of financial information.

POSITION RESPONSIBILITIES:

Essential Functions

The duties and responsibilities of this position include, but are not necessarily limited to:

• Responsible for fiscal, budget, and internal and external financial reporting oversight, support and analysis pertaining to the Youth Shelter operation. Meets with fiscal staff, Budget Office staff, Shelter Care Director and staff, Children & Youth Services director, Managers and Contract oversight, CFO and CAO to provide fiscal analysis, support, and feedback. 
• Maintain direct responsibility for all fiscal and accounting functions associated with the contract between the County and the Department of Human Services (DHS). Responsible for annual budget review, evaluation and monthly monitoring process including evaluation and submission of relevant budget transfer and appropriation requests.
• Guide, interpret, analyze, and communicate financial and operation matters to the Administrator and aid in decision-making processes.
• Analysis that is to be performed includes cost projections, wage, overtime, headcount, unit costs, per diem, fee for service, ROI, random moment time studies and related impacts of proposed policies, year to date spending and budget needs. 
• Responsible for the ongoing quarterly reporting of revenues and expenditures and reconciliation with the official general ledger record. Ensures programmatic compliance for eligible costs and timely submission of all budgets and invoicing including funding, cost, and statistical reporting. Interacts closely with the Youth Shelter Administrator and Children and Youth Services Administrator to ensure proper oversight of the fiscal processes and to ensure that all relevant county, state, and federal policies are followed.
• Oversee department budget and budget revisions for the County, State and Federal Government.  Control and use the financial resources of the department to process invoices for payment and funds transfer. Reviews previous expenditures, analyzes program changes and projects estimated costs based on funding limitations. 
• Annual budget development includes wage and fringe benefit budget development, income and cost forecasting, coordination, monitoring, union contract negotiations impact analysis, and wage and benefit proposal impact analysis. Responsible for multiyear cash forecasting and monitoring.
• Liaise with DHS for financial matters.  Oversee DHS required reports (Per Diem invoicing, vendor invoices, budget submissions, etc.) and ensure proper distribution of funds to all programs and departments to maximize use of resources for maximum output to the County and Community. 
• Performs reconciliations on a quarterly basis for the County Controller’s Office to sustain quarterly, semi-annual, and year-end close procedures.
• Responsible for the department’s accounting within the County’s general ledger system, preparing reconciliations as needed.
• Participate in the annual audit.  Work with auditors to complete the audit.  Prepare the County’s audit notes.
• Communicate financial concerns to the Administrator.  Attend regular financial meetings with the Administrator. Address County concerns and recommend changes or ask for clarifications of fiscal reporting.
• Review report and statistical data from the state, county, and the DHS and Advisory Councils.  Oversee the presentation of relevant annual financial reports to the Administrator, management staff, Board of Commissioners and Advisory Councils.
• Responsible for the preparation of bi-weekly payroll.
• Responsible for all fiscal and accounting and reporting functions associated with the contract between other Counties and the County of Berks, including preparation and submission of i