Accounting Assistant

This position will assist with the accurate and timely preparation of the Sturdy Memorial Foundation and affiliate and Sturdy Memorial Hospital financial statements. The position will primarily verify and take ownership of the daily cash reconciliation. Assist in general ledger account reconciliations and month-end close process. Participate in other ad hoc projects, as needed. These duties are to be completed within the policies, practice guidelines and procedures of the Hospital.

Education/Training

• Associate’s degree in accounting required

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred.

Licenses/Certification: N/A

Required Qualifications and Skills:

• Minimum of 1-3 years of experience in accounting, bookkeeping or finance, preferably in healthcare, hospital or medical office environment

• Basic knowledge of general accounting principles (GAAP)

• Experience with accounts payable, accounts receivable, and/or general ledger support

• Proficiency in Microsoft Office, particularly Excel

• Strong attention to detail and accuracy in data entry and financial recordkeeping

• Ability to maintain confidentiality of financial and patient-related information in accordance with HIPAA and organizational policies

• Strong organizational, time management, and problem-solving skills

• Ability to communicate effectively with internal departments, vendors, and staff

• Ability to work independently and collaboratively in a fast-paced healthcare environment

Preferred Qualifications and Skills:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field

• Ability to understand and apply General Accounting principles and procedures. 

• Experience working with hospital financial systems, ERP systems, or healthcare accounting software

• Ability to perform reconciliations, account analysis and prepare journal entries as needed

• Experience with financial reporting, account reconciliations, and month-end close processes

• Familiarity with healthcare revenue cycle processes, including billing, reimbursement, and insurance payments

• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, and data analysis

• Strong analytical and problem-solving skills with the ability to identify discrepancies and resolve issues efficiently

• Demonstrated ability to work effectively with cross-functional teams, including finance, revenue cycle, and clinical departments

• Prior experience supporting internal or external financial audits

Essential Job Functions:

• Reconcile and balance daily cash activity from internal systems and third-party sources.

• Review and monitor daily cash reconciliations and communicate with appropriate hospital departments and staff to resolve discrepancies.

• Provide support to hospital cashiers and offsite personnel with daily close procedures.

• Assist with the preparation of documentation for the annual audit and Form 990 filing as needed.

• Prepare and process journal entries and assist with financial statement preparation.

• Participating in and document inventory counts as needed for audit or other operational purposes.

• Identify and report financial variances or discrepancies to Accounting Managers as appropriate.

• Assist with general ledger reconciliations and other accounting functions as assigned.

• Respond promptly to inquiries from coworkers, department leaders, and auditors regarding financial information and processes.

• Support the Staff Accountant with ongoing training and guidance related to cash procedures and reconciliation processes.

• Utilize advanced Excel functions, including formulas and pivot tables, to analyze large datasets and support financial reporting.

• Participate in month-end close activities, assist with ad hoc financial projects, and develop an understanding of departmental business processes.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

AGE AND DIVERSITY RELATED CRITERIA:

Consistently treats patients, colleagues and visitors with dignity and respect, while being sensitive to the differing needs of all age groups, backgrounds,