Accounting Manager

Job Description Summary

Assist the Director of Finance by performing and overseeing financial functions related to the accounting and internal control over the financial reporting, assets, payroll, and liabilities of the hotel in compliance with company policy and standard operating procedures. Engage in calculating, posting and auditing tasks required to record financial transactions used to produce accurate and timely financial statements. Organize and maintain all local accounting and financial records. Local liaison for Accounts Receivable and Accounts Payable matters. Provide direction and training to Front Office and Food & Beverage staff performing financial and accounting function.

Job Description

Essential Duties

• Oversee daily administration of financial transactions to ensure that the Hotel’s revenues and expenses are recorded as required by GAAP and the Uniform System of Accounts for the Lodging Industry (USALI).
• Ensure that accounting and internal control procedures are carried out and are in compliance with Sonesta policies and procedures as well as Sonesta’s SOX 404 Control Matrix.
• Ensure cash and credit card settlements are controlled, recorded, reported and deposited into bank accounts in an accurate and timely manner.
• Perform and oversee hotel’s local accounting and finance functions, including General Cashier, Income Audit and Control, Accounts Receivable and Accounts Payable in compliance with company policy and standard operating procedures.

• Operational/Functional:
• General Cashier
• Prepare daily bank deposits, reconcile cash & check log to POS/PMS postings and investigate, document and follow up on all hotel cashier overages and shortages with operations managers.
• Provide daily cash and change requirements for the hotel. Maintain, disperse and safeguard cash from house fund safe and, account for all disbursements from funds, and perform daily house bank count. Prepare petty cash reimbursement on a weekly basis.
• Issue banks to hotel cashiers and maintain a documented inventory of all cashier banks. Collect and count all cashiers’ envelopes daily and research any cash variances. Conduct periodic audits of cashier banks. Notify management of any identified discrepancies.
• Prepare reports such as the Cashier Over and Short Report, General Cashier Daily Deposit Report, Cash Management Report, and any other reports as needed.

• Income Audit and Control
• Responsible for daily compilation, recording and auditing of all revenues in DSTAT (including BEO’s, POS to PMS) according to USALI.
• Review activity and details of all three control accounts – City Ledger, Guest Ledger and Advance Deposits Ledger – to ensure detailed listings remain in balance with the general ledger account balances.
• Prepare, route and file daily Rooms Status Exception Reporting (RSER) and Night Audit packs.
• Assist in preparation of daily and monthly occupancy tax and sale tax reconciliations.
• Assist in daily auditing of tips and service charges for payment to employees.
• Assist in preparation of daily and monthly credit card reconciliations

• Complete Bi-weekly Payroll
• Accounts Payable functions performed as needed.
• Month-end Processes
• Assist the Director of Finance in the preparation of monthly balance sheet reconciliations, researching and clearing reconciling items on a timely basis.
• Assist the Director of Finance in preparation of the journal entries necessary to complete monthly financial statements, while maintaining the appropriate segregation of duties.
• May perform additional accounting functions such as, maintaining contract logs and files, auditing or approving payments to vendors or agencies.
• May assist with other duties/projects as assigned.
• In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel

Qualifications

• Bachelor’s degree in accounting, finance or equivalent

• 3+ years in hotel accounting for a large, complex hotel operation, or an equivalent combination of education and work-related experience.

• Must speak English fluently. Other languages preferred.

• Previous experience working in unionized hotel strongly preferred.

• Excellent organizational skills and attention to detail.

• Strong problem-solving skills. 

Additional Job Information/Anticipated