Fiscal & Business Specialist

Under the supervision of the Fiscal & Business Analyst, the Fiscal and Business Specialist is part of the finance team and performs fiscal and budget support work for the Graduate Medical Education Office. This position is responsible for processing transactions, budget monitoring, audits, reconciliations, and report creation. This position must remain up to date on all budgeting, funding, and purchasing USF/UMSA policies and procedures.

Ability to work hybrid, but must be available for in-person office days and other in-person required GME Events and Meetings. 

• Program Education Fund Support: Process incoming requests from programs to spend GME education funds. This includes reviewing expenditure versus budget and entering request in the program’s budget and loading for signature and approval by GME Director. Reconciling accounts and providing regular reports to GME Office and programs. Creation of reports related to education funds. Assisting with annual allocation of funds process. Pulling backup documentation from expenditures for affiliates.
• Affiliate Billing Process: Annual preparation of affiliate Schedule A documents. Sending monthly billing invoices to Business Office and affiliates. Assist Fiscal & Business Analyst in billing reconciliation and discrepancy process. Assist with tracking of data related to billing.
• Other Finance and Administration Duties: Perform audits of resident and fellow payroll after each pay period. Collate documents for monthly GME fund reconciliation process. Assist with the annual meal card allocation process. Assist with annual PD/PA/Core faculty support process. Perform audits of PD/PA/Core faculty payroll and match to budget. Process Pay distributions and RETS.
• GME Purchase Processing: Assists with GME purchases and Third-Party Agreement (TPA) process. Data entry into CODA for GME and other program purchases and reimbursements. Processing pre-approvals for GME. Process Pay Distribution and RETS. Prepare monthly FTE Report. 
• Requires excellent skills and proficiency in Excel. Must be able to work successfully in a remote environment.
• Perform other duties as assigned 

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Preferred: Bachelor's Degree. Knowledge of USF and UMSA business systems (FAST, ORACLE CODA). Extensive Excell knowledge. 

Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.  SB 1310: Substitution of Work Experience for Postsecondary Education Requirements 

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida