Administrative Assistant (NARS)

Your Dreams, Our Future.

 

Join the dynamic and diverse team at Shiseido Americas, a subsidiary of the world-renowned Shiseido Company Limited. Be a part of a portfolio of prestige beauty brands which includes Clé de Peau Beauté, Drunk Elephant, Dr. Dennis Gross Skincare, NARS, SHISEIDO and several prestige fragrance brands including Issey Miyake, Narciso Rodriguez and Tory Burch. At Shiseido Americas we value and celebrate human diversity, with a rich tapestry of employees from all backgrounds and experiences.

 

Headquartered in New York City with US offices and facilities located in New Jersey, Ohio, Texas and Florida, Shiseido Americas employs over 2,000 individuals in the US, Canada, and Latin America. Shiseido Americas is a hub of talent and innovation. Be inspired by the array of skills, knowledge, and integrity of your colleagues, and join our driving force as Shiseido continues its pursuit of beauty innovations for a better world.

 

At Shiseido Americas, we focus on our people. We strive to foster a collaborative workplace culture where creative thinking, inclusivity and unique diverse perspectives are celebrated in order to drive success for both our employees and the company as a whole. By prioritizing our team and promoting an open-minded environment, we push the boundaries of what's possible and bring new ideas to life.

 

JOB SUMMARY

The Assistant will work alongside a counterpart and handle majority personal tasks to support the Founder/Creative Director.

 

WHAT YOU WILL DO 

• Errands & Reservations: Handle daily personal errands, restaurant bookings, food orders both online and in person, etc.
• Purchases & Returns: Manage product acquisitions, inspections, and returns.
• Lifestyle Coordination: Liaise with service providers (tailor, stylist, etc.) and manage the Founder’s calendar and appointments.
• Estate Management: Oversee multiple residences globally, coordinating maintenance, renovations, staff schedules, and vendor relations.
• Shipping & Logistics: Manage secure shipping of everyday and high-value items, including customs and logistics coordination.
• Travel Planning: Organize complex travel itineraries, accommodations, and experiences; handle documentation, insurance, and budgeting.
• Property Rentals & Moves: Coordinate property rentals and large-scale relocations, ensuring readiness and secure item transfers. Manage large moves across states or internationally, coordinating with contractors, property managers, and vendors throughout the process.
• NARS Cosmetics Liaison: Act as the bridge between the Founder and internal teams, managing creative submissions, timelines, and campaign support as needed.
• Project Management: Lead assigned projects from initiation to completion, ensuring quality and timeliness.
• Team Collaboration: Work closely with the existing Assistant to provide seamless coordination and coverage. Provide support with operational tasks, enabling the existing Assistant to focus on larger strategic initiatives.
• Availability: Maintain 24/7 readiness, including travel with the Founder as needed.
• You will perform other duties as assigned.

 

 

WHO YOU ARE 

 Proven experience supporting a C-level executive, preferably in a fast-paced, dynamic environment

• Strong organizational skills with the ability to prioritize and multitask effectively
• High level of discretion, professionalism, and attention to detail
• Flexibility to accommodate frequent, last-minute schedule changes
• Willingness to work extended hours beyond the standard Monday–Friday, 10am–6pm schedule
• Availability for domestic and international travel as needed
• Ability to collaborate closely with another Assistant to ensure seamless support
• Comfortable managing personal tasks
• Proactive, resourceful, and able to anticipate needs

 

#LI-Hybrid #Nylaw

You may be asked to perform other duties needed to help drive to our vision, fulfill our mission and abide by our organization’s values.

 

What We Can Offer You

 

At Shiseido Americas, our pride extends beyond our rich legacy to our passionate and talented team that brings it to life every day. We recognize