ADMINISTRATIVE ASSISTANT II - 80026620

Requisition No: 867243 

Agency: Juvenile Justice

Working Title: ADMINISTRATIVE ASSISTANT II - 80026620

 Pay Plan: Career Service

Position Number: 80026620 

Salary:  $1,491.85 Biweekly 

Posting Closing Date: 01/13/2026 

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The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation's veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION AND CONTACT INFORMATION:

LOCATION:  Circuit Two Probation & Community Intervention; 2020 Capital Circle SE; Knight Building; Tallahassee, FL  32399

CONTACT PERSON: Shameika Hankerson, DJJ Operations Coordinator, 850-922-2153; shameika.hankerson@fldjj.gov

STARTING SALARY:  $1,491.85 Bi-Weekly (In accordance with current spending restrictions, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher).

DESCRIPTION:

This is work providing high-level administrative support by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Incumbents may also train and supervise lower-level clerical staff.  Some positions in the occupation may be responsible for coordinating work and supervising employees.

JOB DESCRIPTION: 

Serves as the field liaison for Fiscal and General Service’s related activities. 

Coordinates, prepares, distributes and tracks complex and confidential reports, correspondences and other documents. 

Responsible for approving Accounting Financial Reports such as State Automated Accounting System (SAMAS) reports. 

Evaluates fiscal accountability, operational audits and other elements for management administration and operational function.

Provides input on recommendations for budget expenditures. 

Participates in the Circuit spending plan meetings to ensure budget is managed and expenditures controlled.

Orders supplies, ensures Direct Orders are completed timely for each fiscal year and oversees spending. 

Works with the state procurement system, ARIBA. 

Maintains expenditure reports and process payment approvals.

Distributes required information to Finance and Accounting within specific timeframes. 

Communicates with contract providers, and headquarters staff; compiles, reviews, analyses and processes data for administrative decisions. 

Completes special assignments, research, and prepares reports.

Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of business formats and office procedures.

Knowledge of and ability to use Microsoft Office Software including, Word, Excel, Power Point and Outlook.

Knowledge of administrative principles and practices.

Knowledge of the methods of data collection and the principles and techniques of effective communication.

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, human resources, purchasing & report writing.

Ability to prepare correspondence and administrative reports.

Understand and apply applicable rules, regulations, policies and procedures.

Ability to utilize problem solving techniques.

Ability to work independently, plan, organize and coordinate work assignments and communicate effectively.

Ability to establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS:

A high school diploma is required at the time of submission of the candidate profile.

PREFERRED QUALIFICATIONS:

Experience with the State of Florida purchasing system.

Proficient in Microsoft Word, Excel Spreadsheets, Power Point and Outlook.

Preference will be given to a candidate with three or more years of administrative related business experience.

SPECIAL NOTES:

This position may require flexibility in work hours, depending on workload.

All prospective candidates will be subject to a sex offender check, criminal background checks (state, local, and national) and pre-employment drug screening for direct care p