Administrative Assistant

Lincoln Electric is the world leader in the engineering, design, and manufacturing of advanced arc welding solutions, automated joining, assembly and cutting systems, plasma and oxy-fuel cutting equipment, and has a leading global position in brazing and soldering alloys. Lincoln is recognized as the Welding Expert™ for its leading materials science, software development, automation engineering, and application expertise, which advance customers' fabrication capabilities to help them build a better world. Headquartered in Cleveland, Ohio, Lincoln Electric is a $4.2B publicly traded company (NASDAQ:LECO) with over 11,000 employees around the world, with operations in 71 manufacturing and automation system integration locations across 21 countries and maintains a worldwide network of distributors and sales offices serving customers in over 160 countries.

 

 Location: Euclid - 22801 - Cleveland, OH, United States (US)
Employment Status: Hourly Full-Time
Function: Administration
Req ID: 25209 

 

 

Summary

 

Lincoln Electric is seeking an Administrative Assistant for our Euclid, OH headquarters. The Administrative Assistant will play a pivotal role in supporting the Cleveland Distribution department(s) by executing a variety of administrative functions with precision and professionalism. This position requires exceptional interpersonal skills and the ability to communicate effectively across multiple departments. This is an on-site position at our Euclid, OH plant.

In addition to competitive pay, Lincoln Electric offers a lucrative profit-sharing plan, student loan repayment program PLUS tuition reimbursement, medical/dental/vision, paid time off and many more outstanding benefits!

 

What You Will Do:

 

• Administrative Management: Oversee and manage all secretarial functions for Cleveland Distribution, ensuring smooth operations and timely communication.
• Autonomous Operation: Perform all tasks independently while maintaining a high level of accuracy and efficiency.
• Purchase Order Oversight: Review and process Purchase Orders to facilitate procurement and inventory management.
• Attendance and Performance Management: Compile and manage sensitive information regarding performance rating programs. Track attendance for hourly employees.
• Training Coordination: Schedule and track compliance training for distribution center employees, fostering a culture of continuous learning and adherence to safety standards.
• Safety Reporting: Promptly report any safety concerns to the appropriate personnel, contributing to a safe working environment.
• Reporting: Generate and analyze daily, weekly, and monthly reports related to Quality, Productivity, and attendance metrics to inform decision-making.
• Supply Management: Order and manage inventory of supplies for Cleveland Distribution, ensuring operational needs are met without interruption.
• Incident Reporting: Enter all incident and safety reports into the QUEST system for accurate tracking and compliance.
• Employee Scheduling: Create and post employee schedules, ensuring optimal staffing levels and coverage.
• Communications: Post and distribute all notices relevant to Cleveland Distribution and Lincoln Electric, keeping all employees informed.
• Meeting Coordination: Schedule, participate in, and provide meeting minutes for various departmental meetings to ensure clear communication and action items are documented.
• Record Maintenance: Maintain comprehensive records for Cleveland Distribution, including Standard Operating Procedures (SOPs) and training documentation, ensuring compliance and accessibility.
• ISO Coordination: Act as the ISO Coordinator for ISO 14001 & ISO 45001 (Environmenta