Administrative Assistant - State National

What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.

The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! Provides administrative support to the HR Business Partner and the department as a whole, including, but not limited to, preparing, revising, and developing documents; maintaining and/or monitoring calendars, files, e-mails, deadlines and appointments; making travel arrangements; procuring supplies and processing invoices; coordinating meetings; acting as a liaison to other departments; and completing assigned projects.

Job Location: Hybrid work arrangement based in Bedford, TX

Essential Functions:

• Provides administrative assistance by managing the HRBP's calendar, scheduling appointments, screening mail and telephone calls, and receiving employee’s needing to meet with the HRBP and other members of the department.

• Acts as a resource to the Human Resources department and assists in carrying out various human resources programs and procedures.

• Assists in employee events such as EAW Activities, ERG events, employee luncheons, etc.

• Assists in offsite & onsite wellness activities such as Sports Leagues, 5K events, Blood Drives, Flu Shot Clinics, etc. 

• Must be able to work using confidential information with high integrity and discretion; must maintain confidentiality of information maintained within the department (in both the employees’ files and discussions held within the department)

• Compile data and prepare reports and distribute reports as appropriate.

• Schedules regular and special meetings, prepare agendas, pre-meeting materials, and records, transcribes, distributes (when applicable) and maintain minutes.

• Maintains the department’s activity and event lists; works closely with the HRBP and the Engagement Coordinator to maintain the HR Calendar for activities and events

• Assists with preparation of materials for New Hire Onboarding.

• Keeps the HRBP's and department’s expenses/AMEX receipts and reports them to Accounting through Concur. 

• Keeps departmental supply inventory and orders HR supplies monthly.

Additional Responsibilities:

• Participates in the development of departmental goals, objectives, and programs.

• Participates in the execution of all HR-related activities throughout the year.

• Liaise with the HR Business Partner, Learning & Development and Facilities teams as needed

• Assist in recruiting initiatives

• Work with team on ad-hoc projects as needed

Knowledge/Skills/Abilities:

• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

• Excellent attention to detail

• Ability to organize, prioritize work, and manage time

• Must be able to work independently with minimal supervision and guidance in only the most complex issues and situations.

• Ability to research and analyze various types of information

• Outstanding verbal and written communication skills

• Excellent “customer service” skills

• Ability to work in a team environment

• Ability to deal with ambiguity

Education/Experience:

• High School Diploma or equivalent required, some college preferred

• Knowledge of HRIS systems, experience with Workday a plus

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

#LI-Hybrid
#DEIB
 

US Work Authorization

US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.

Who we are: 

Markel Group (NYSE – MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world. 

 

We’re all about people | We win together | We str