University of Colorado Anschutz Medical Campus

Department: School of Medicine, Department of Medicine, Division of Endocrinology, Metabolism, and Diabetes

Job Title: Division Operations Coordinator

Position #:00842793 – Requisition #:38394

Job Summary:

The Division Operations Coordinator for the Division of Endocrinology, Metabolism, and Diabetes is responsible for managing a wide range of operational, communication, and fiscal functions to ensure smooth day-to-day operation. This role involves providing administrative support to division leadership and faculty, coordinating meetings, managing travel logistics, and overseeing office and facility needs. The Division Operations Coordinator also plays a key role in communication, creating internal marketing materials, maintaining the divisional website, and organizing special events and activities. This multifaceted position requires strong organizational, communication, and problem-solving skills, as well as the ability to work independently and collaboratively with both internal and external stakeholders.

Key Responsibilities:

• Provide administrative support to division leadership and faculty, including calendar management, meeting coordination, and travel arrangements.

• Oversee general administrative tasks, manage communications, and ensure smooth information flow within the division.

• Coordinate meetings, handle agendas, compose minutes, and maintain executive task lists and project timelines.

• Support technology and workflow improvement initiatives, manage documentation, and handle office supply orders.

• Facilitate and coordinate weekly Grand Rounds and Research Conference, including presenter scheduling, AV setup, and attendance tracking.

• Help plan special events, employee appreciation activities, and design a Year in Review infographic.

• Reconcile office invoices, adhere to financial policies, and support financial processes for recruitment, events, and guest speaker reimbursements.

• Manage purchasing, travel authorizations, and compliance documentation for division-related financial activities.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Division of Endocrinology, Metabolism, and Diabetes is on the state-of-the-art Anschutz Medical Campus. Our mission is to improve overall health and well-being by prevention, diagnosis, treatment, and cure of Diabetes, Obesity, Metabolic disorders, and Endocrine disorders through:  

• Cu​tting-edge basic, translational, and clinical research

• Nationally recognized consultative services in Endocrinology, Metabolism, and Diabetes

• National leadership

• Training of future leaders in Academic Endocrinology​

To learn more about us, please visit: https://medschool.cuanschutz.edu/endocrinology

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick l