Executive Communication Specialist

Job Summary

The Executive Communication Specialist supports the President and other executive leaders by project managing, researching, and preparing content for a broad range of communication, including speeches and presentations, written correspondence and materials, digital media and video/recorded messages. In addition to writing and preparing presentations, this role is responsible for collecting, analyzing, and translating data and other information into briefings and other materials. The Executive Communication Specialist manages multiple projects and works to meet deadlines ranging from immediate to longer-term. This role requires collaboration within the College’s executive offices and with other colleagues, including the Marketing & Communications Department. The Executive Communication Specialist supports the President as a clear and effective communicator.

About this role:

• Please note that this is a temporary, full-time position, currently funded through December 2027.

• The position is primarily in-person and requires regular on-site attendance. 

• Compensation Details: $73,000 - $78,000 annually

Communication Strategy (35%)

• Prepares written documents, presentations, briefings, and other communication materials that enable the President and other executive leaders to advance the college’s mission and key priorities. Communication materials may take many forms: briefings, speeches, written correspondence, printed materials, PowerPoint presentations, scripts for videos or other recorded messages, social media content or others. Works closely with leadership and key stakeholders to ensure all communication is clear, consistent, and aligned with the goals of the College.
• Develops materials using the most effective format to communicate information to leaders and/or the intended audience. This may include translating data into charts or graphs, research reports into key highlights, themes into anecdotes that tell the story, or other formats.
• Facilitates the creation of communications content, including email updates, newsletters, videos, presentations, and other content as needed. Develops and maintains a content calendar that aligns with deadlines for the Office of the President.

Research (35%)

• Collects data and other information to identify key points, provides case studies and illustrates broader messaging points. Research may include interviews with leaders, stakeholders and experts; data collection and analysis; identification of key national, state or local reports; and other forms.
• Translates complex ideas and research into key takeaways that can be understood by multiple audiences, from the general public to stakeholders who have a background in the topic.
• Works with the Office of Institutional Effectiveness and other departments to uncover and understand key data points.

Project Management & Collaboration (25%)

• In coordination with the Chief of Staff and others, manages various projects for the Office of the President to consistently meet needs before deadlines, to ensure the President and other leaders are prepared for meetings, events, speeches and other forms of engagement.
• Proactively identifies needs for upcoming opportunities so that materials are prepared and ready for review in advance. Provides guidance for addressing issues and gaps identified through projects. May manage the agenda and leaders’ roles for recurring events, in coordination with internal and/or external event planners.
• Meets with cross-functional partners to gather information and assess communications needs. Provides support on effective communication techniques and messaging.

Culture of Respect

• Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of: communications-related software, including Microsoft Office applications (Word, PowerPoint, Excel, Outlook); functional use of design-related software, such as Adobe Photoshop and InDesign, and social media platforms; AP style, standard office procedures and practices.
• Skilled in: effectively managing multiple projects; working well under pressure, including high-priority situations and time-sensitive matters; handling stress; excellent verbal and written communications, including grammar, spelling, and composition; prioritizing tasks; strong customer service orientation; self- motivation; conflict resolution; general typing; attention to detail; strong organizational skills.
• Ability to: exhibit strong decision making; interact and be an effective team player a