Administrative Assistant

Description

Job Title: Part-Time Administrative Assistant

Location: On-site – Brisbane Office
Reports To: Karen Fuhrey, President

Job Summary:

We are seeking a reliable and detail-oriented Part-Time Administrative Assistant to provide direct administrative support to President of HUNT Mortgage. This position is ideal for someone who thrives in a fast-paced environment, is comfortable handling confidential information, and can take initiative to keep things organized and running smoothly. The role requires a consistent on-site presence for hands-on support.

Key Responsibilities:

• Review, sort, and prioritize incoming emails, mail, and communications
• Manage calendars, set appointments, and coordinate internal meetings
• Organize and maintain physical and digital files
• Prepare and track documents related to repurchased loans, underwriting pends, and internal operations
• Handle basic data entry and administrative support tasks
• Ensure weekly, biweekly, and monthly reports are completed accurately and submitted on time
• Communicate with internal departments to follow up on action items
• Assist in reducing email clutter by identifying and separating solicitations from actionable items
• Provide general office support and occasional errands within the building
• Maintain confidentiality at all times

Preferred Qualifications:

• Experience      in the mortgage, real estate, or financial services industry
• Familiarity      with systems like Encompass, Outlook, or CRM tools (a plus)

Schedule & Hours:

• Part-Time:      20-25 hours per week (flexible schedule, to be discussed)
• Opportunity      for additional hours as needed during high-volume periods

Requirements

 Requirements:

• 2+  years of administrative or assistant experience preferred
• Excellent  organizational skills and attention to detail
• Strong written and verbal communication
• Proficient with Microsoft Office (Word, Excel, PowerPoint)
• Ability to multitask and prioritize independently
• Professionalism and discretion when handling sensitive information
• Must be available to work on-site at the Brisbane office

 Preferred Qualifications:

• Experience in the mortgage, real estate, or financial services industry
• Familiarity with systems like Encompass, Outlook, or CRM tools (a plus)

Schedule & Hours:

• Part-Time: 20-25 hours per week (flexible schedule, to be discussed)
• Opportunity for additional hours as needed during high-volume periods