Administrative Assistant - Sales

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We are seeking a highly organized, proactive Assistant to support a high-performing sales professional at the Tom James Company in our San Antonio, TX office.

This position is scheduled for 30 hours per week and offers a pay rate of $18.75 per hour. We provide a generous paid time off (PTO) package, paid holidays, and a 401(k) plan. 

The right person will thrive on responsibility, ownership, and being one step ahead.

Position Details:

• Full-time: 30 hours per week
• $18.75/hour + PTO, paid holidays, 401(k)
• Primarily in-office, with occasional client-facing support

 

Job Responsibilities

• Prepare for daily client visits
• Prepare and organize clothing for delivery
• Retrieve and review necessary client information (e.g., A/R balances, sales sheets)
• Update sales materials, including fabric and product options
• Coordinate and maintain all client orders and files
• Client communication

 

Operations & Organization

• Organize and manage inventory
• Identify and implement process and communication efficiencies
• Handle client item pickups and deliveries as needed

 

Business Development & Marketing

• Prospect new clients through online research and social media platforms
• Execute digital marketing efforts (LinkedIn, Instagram, Facebook, Threads, Twitter)
• Enter referrals into proprietary systems
• Send introductory and promotional communications
• Create and manage call lists and targeted outreach (“hot lists”)

 

Customer Service & Professionalism

• Deliver exceptional service when interacting with clients, factories, corporate offices, and vendors
• Maintain a professional image appropriate for corporate client engagement

 

Ideal Background:

• Administrative, sales support, or operations experience
• Experience in a client-facing or service-oriented role
• Strong interest in business, organization, or growth

 

Requirements:

• Consistent onsite attendance required
• Able to bend and lift 20 lbs.
• Valid driver's license required

 

If you’re looking for a role where you can take ownership, grow, and be a key part of a high-performing operation, we’d love to hear from you.