Administrative Assistant of Human Resources

Position: Administrative Assistant of Human Resources 
Reports to: Director of Human Resources
Employment Status: Regular/Full-time
Status: Exempt
Contract Days: 260
             
Description: Provide administrative and clerical support for the efficient operation of the Human Resources Department. Assist with employee records, onboarding, fingerprinting, personnel processes, communication, scheduling, and daily office operations while maintaining strict confidentiality. Serve as a resource for staff, applicants, parents, and community members regarding district personnel matters.



NOTE:       The below lists are not ranked in order of importance
 
Essential Functions:

• Provide administrative support to the Human Resources Department
• Answer phones, greet visitors, and respond to routine inquiries
• Prepare, organize, and maintain confidential personnel records and employee files
• Process correspondence, reports, forms, and other HR documents
• Maintain employee information systems and personnel databases
• Assist with onboarding and employment paperwork for new hires
• Coordinate and oversee employee fingerprinting and background check processes
• Manage employee ID badge creation and distribution
• Maintain calendars, schedule meetings, appointments, and interviews
• Assist with preparation and distribution of board policies and HR communications
• Monitor office budgets and maintain office supplies and equipment
• Maintain filing systems and records in compliance with district procedures
• Assist with reports including seniority lists, certifications, and personnel tracking
• Draft, proofread, and format correspondence and public relations materials
• Route mail, emails, and communications appropriately
• Maintain confidentiality regarding personnel matters and sensitive information
• Assist staff, applicants, and the public in a professional and courteous manner
• Support district events, trainings, and special projects as assigned
• Perform other duties assigned by the Director of Human Resources

Other Duties and Responsibilities:

•      Maintain respect at all times for confidential information, e.g., personnel files and evaluations

•      Interact in a positive manner with staff, students and parents

•      Promote good public relations by personal appearance, attitude and conversation

•      Assist in public relations matters and/or district safety events, as needed

•      Perform other duties as assigned by the Superintendent or designee

About You:

•      High school diploma or general education degree (GED)

•      Five years related experience

•      Ability to work effectively with others

•      Ability to communicate ideas and directives clearly and effectively both orally and in writing

•      Effective, active listening skills

•      Organizational and problem solving skills

•      Excellent computer skills

•      Ability to type at least 60 wpm

•      General bookkeeping skills

•      Ability to generate correspondence independently

•      Ability to operate office equipment, e.g., copy machine, fax machine

•      Ability to take initiative

About Our District:

The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.

As a product of our community-based strategic planning process completed in 2021, our district's mission is: As the heart of the community, Garfield