How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Day (United States of America)

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• The Administrative Assistant I provides standard and routine administrative and clerical duties for the Director and Assistant Directors of the department, including but not limited to collecting/consolidating/distributing department statistical data, preparing documents for presentation, faxing/receiving documents, and ordering/maintaining records of purchase.
• Maintains all office files including policy and procedures.
• Assists with department budget preparation and distribution and various staffing reports.
• Attends monthly management/ staff meetings and records/distributes minutes. Assists in other various operational duties including but not limited to, meeting scheduling, routing phone calls and communication and ordering supplies.

RESPONSIBILITIES

Operations

• Provides administrative support to ensure efficient daily operations of department
• Oversees office operations and ensures office activities comply with policies and procedures
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events
• Prepares charts and graphs for reports and presentations.
• Reviews incoming correspondence and identifies items of special interest to management
• handles routine correspondence and prepares appropriate responses
• Screens items that can be routinely handled and prepares appropriate responses.
• Organize and manage comprehensive schedules
• Prepare and revise documents including presentations, emails, reports, and agendas
• Assist with developing presentations and meeting materials
• Set up efficient systems to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to-do lists and emails
• Prioritize and facilitate Leadership projects
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports
• Create and maintain spreadsheets for tracking various department data, information, requests and supplies
• Compile financial, statistical data and reports as assigned.

Office Administration

• Orders office supplies and maintains inventory
• Ensures office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed
• Provides oversight for general day-to-day office operations
• Coordinates meeting spaces and arrangements
• Ensures administrative and procedural processes are upheld
• Addresses administrative and procedural issues as needed
• Monitors and tracks expense transactions, at times against a stated budget
• Assists with routine human resources activities (i.e., new employee orientation, maintenance of personnel files, updates to Human Resources)
• Prepares or assists in the preparation of budgets, proposals, status reports and financial statements
• Reviews and processes expense reports for leadership and staff

Communication Development and Production

• Prepares correspondence and communication materials
• Oversees production of communication pieces including proofing and dissemination
• Uses word and data processing software to complete necessary correspondences, database entries, and reports
• Responds to emails and phone calls promptly and professionally
• Manage follow up communication on issues and provide reminders
• Attends monthly management/ staff meetings and records/distributes minutes
• Performs other duties as assigned
• Complies with all Wellstar Health System policies, standards of work, and code of conduct.

QUALIFICATIONS

Required Minimum Education:

• High School Diploma General or GED General

Required Minimum Experience:

• Minimum 3 years directly related experience Required

Required Minimum Skills:

• Ability to type 60 WPM. Knowledge and skills using PC
• Ability to effective communicate over phone, in