Executive Assistant, CRO xScale

Who are we?

Equinix is the world’s digital infrastructure company®, shortening the path to connectivity to enable the innovations that enrich our work, life and planet. 
 

A place where bold ideas are welcomed, human connection is valued, and everyone has the opportunity to shape their future.

A career at Equinix means being at the center of shaping what comes next and amplifying customer value through innovation and impact. You’ll work across teams, influence key decisions, and help shape the path forward. You’ll find belonging, purpose, and a team that welcomes you—because when you feel valued, you’re empowered to do your best work.

Job Summary

We are seeking a dynamic and enthusiastic Executive Assistant to provide exceptional support to our SVP, CRO xScale .  We highly value experience in supporting senior executives who oversee global teams within a fast-paced and rapidly expanding organization. If you are dedicated, resourceful, and possess a strong customer-service mindset, with an unwavering commitment to attention to detail and professionalism in all your interactions, we encourage you to apply. Your proven track record in efficiently managing complex schedules and handling demanding priorities with outstanding organizational and communication skills, makes you a great candidate for this opportunity!

Responsibilities

Meeting and Event Planning/Preparation

• Streamlines meeting coordination by meticulously organizing and curating agendas and all essential meeting materials, including presentations and reports

• Ensures a seamless meeting experience by taking care of all logistics, such as preparing and setting up meeting rooms, as well as arranging catering for both internal and external meetings

• Build and leverage collaborative relationship with other Executive Assistants across the company to organize critical meetings

• Excellently orchestrates business unit special events including functional offsites, ensuring meticulous planning and organization to create memorable and impactful gatherings

Support to CRO xScale leadership team

• Provide invaluable assistance at leadership team meeting, serving as the trusted note-taker and ensuring the utmost confidentiality of all discussions

• Assume the crucial role of organizing the programming and content for the monthly meeting cadence, ensuring each session is informative, interactive, inspiring, and aligned with the leadership team objectives

• Support function-wide initiatives assigned by the leadership team during these meetings, ensuring their seamless execution and successful outcomes

Communications

• Demonstrates unwavering commitment to confidentiality and handles highly sensitive information with the utmost professionalism and discretion

• Proactive communication with CRO xScale leader or other leadership team members on progress update or work-related concerns

• Ability to interact with senior executives and customers when need

Expense Management

• Proficiently processes expense reports and purchase orders (POs), proactively overseeing their completion to maintain a streamlined and efficient financial workflow

• Apply sound judgement to process expense and purchase orders according to Company policies

Calendar Optimization and Travel Management

• Excellently coordinates and manages intricate calendars across multiple time zones, ensuring optimal scheduling and seamless time management for busy executives

• Possesses a keen eye for identifying opportunities to optimize executive time management, streamlining schedules to maximize productivity and focus on strategic priorities

• Constantly evaluates and fine-tunes scheduling practices, ensuring executives' calendars are balanced, with adequate time for important projects, meetings, and personal commitments

• Strives to create a harmonious balance between productivity and well-being, fostering a conducive environment for executive success and work-life integration

• Skillfully handles all aspects of travel arrangements, meticulously organizing logistics to facilitate smooth and stress-free trips

• Demonstrates flexibility and efficiency in providing support to the wider senior management team when required, actively contributing to their success and productivity

Qualifications

• Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook, with a demonstrat