Accounts Payable/Maintenance Scheduler

General Purpose:  To be responsible for working with assigned Office Staff on financial transactions specific to Accounts Payable relating to the maintenance department. The Accounts Payable Clerk is responsible for various accounting and clerical tasks related to the maintenance and processing of accounts payable transactions. This role will be specific to the maintenance department and also include scheduling and ordering within the maintenance department. This position is from 8 AM to 430 PM, Monday through Friday (possible flexibility with start and stop times).

Positions Responsibilities:

• Utilize computerized accounting software programs (MS Access, Excel, Word, Vision360) to perform duties and responsibilities
• Responsible for every detail and record of the payments that are due to be made to creditors
• Reviews invoices and check requests 
• Processes invoices for payment through Vision360
• Analyze accounts and prepare reports
• Tracks all transactions and monitors accounts to ensure payments are up to date
• Resolves invoice discrepancies
• Maintains records and vendor files
• Corresponds with vendors and responds to any queries
• Submits monthly reports and help in month end closing
• Records all expenses for tax payment purposes
• Organizes and maintains retention files for required period of time
• Maintains Monthly Downtime Tracking / Reporting
• Updates Monthly Material Cost 
• Updates Monthly Accrual 

Essential Skills and experience:

• High School Diploma with some college accounting courses preferred
  3+ years’ experience in accounts payable / receivable with computer applications experience preferred
• Maintain working knowledge of Excel and other applications as needed for data entry
• Skilled in performing work requiring attention to detail
• Ability to communicate effectively by phone and email
• Knowledge of basic accounting processes and procedures 
• Excellent organizational skills, strong work ethic and detail oriented
• Ability to multi-task & coordinate multiple projects
• Deadline conscious with strong drive, initiative and the ability to work well in time-sensitive situations
• Possess high degree of professionalism, adaptability and customer service skills
• Ability to work with others and communicate with multiple departments and all levels of management
• Possess strong leadership abilities with good coaching and training Skills
• Strong AS400 / Excel Knowledge (Required)
• Access Data Base Knowledge (Preferred) 

Nonessential Skills:

• It is important to be a strong self-motivator and self-starter   

Work Environment:

Open Cubicle Office Space, manager sits closely to assist with directing traffic and face to face communication.  Small office staff is engaged to support many active and continuous improvement projects within the facility.

Prairie Farms Dairy, Inc Company is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.