Accounts Payable and Expense Manager

Why start your new career with flyExclusive:  

FlyExclusive is a dynamic and growing company with a strong commitment to safety, service, and excellence. As a member of our team, you will have the opportunity to work with state-of-the-art aircraft and advanced technologies, providing you with valuable experience and career development opportunities. We offer a competitive salary and benefits package, as well as a supportive and collaborative work environment. Join us at flyExclusive and take your career to new heights! 

Summary and Objective  

This position is responsible for providing leadership and strategic direction to the employees in the Accounts Payable function whose tasks are to ensure timely and accurate vendor payments, AP forecasting, 1099 reporting, administration of AP internal controls and compliance with all laws and regulations. Additionally, the successful candidate will need to work effectively with a financial reporting team. 

This position will report to the CFO and advise regarding strategic policy and direction for the organization, manage the recruitment and development of employees, and manage the functional aspects of Accounts Payable in a timely, accurate and cost-effective manner. 

The manager has responsibility for working across all companies and business units toward consistency and effectiveness of work processes, efficiency gains and associated cost savings. To accomplish these tasks, the manager will ensure appropriate metrics are developed and measured to determine success. The manager is also accountable for providing oversight, guidance and leadership for activities related to execution, monitoring and testing of identified key controls. 

Essential functions 

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. 

• Partner with Supply Chain Management to reduce invoice mismatches and maximize AP cash management opportunities through source-to-pay performance management. 

• Provide effective, agreed upon support to the business units and subsidiaries including measurement and reporting of appropriate metrics. 

• Build strong relationships with internal and external executives, managers, stakeholders 

• Communicate regularly with executive management and internal clients. 

• Coordinate solutions and prioritize system activities across the enterprise with participation and input of the business units and subsidiaries. 

• Lead and develop a diverse workforce, maximizing team effectiveness. 

• Ensure execution, monitoring, testing and documentation of identified key control activities. 

• Ensure accurate and timely accounting information to customers in accordance with Generally Accepted Accounting Principles and in compliance with regulatory requirements. 

Skills and Abilities:  

• Being a self-starter who is highly motivated with strong initiative 

• Interpersonal skills with an emphasis on effective communication skills in both oral and written forms 

• Accountability and having hard conversations 

• Strong ability to problem-solve under pressure daily  

• Ability to communicate clearly and effectively through phone, email, and personal correspondence  

• Proficient knowledge of Microsoft Office Suites   

• Proficient critical thinking and presentation skills  

• Basic Understanding of Computer Applications and Data Entries.  

• Ability to multitask, prioritize, and manage time effectively  

• Must be available and flexible to work variable shifts including weekends and holidays  

Other cognitive processing    

• Effective time management 

• Memorization    

• Reasoning and connecting ideas    

• Adept quick learning    

• Problem finding and solving    

• Multi-tasking    

• Detail orientation    

• Attention to detail 

• Focus on excellence 

• Adaptability 

Competencies