Executive Assistant

Company Overview

Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).

What you'll do

We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives’ time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.

 

This position is an individual contributor role reporting to GVP, Commercial Business Unit.

 

Responsibility

• Provide high level executive support managing executives’ calendars, including scheduling internal and external meetings and resolving scheduling conflicts

• Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs

• Participate in execs’ meetings when appropriate, take meeting notes and follow up on action items

• Prepare presentation materials (primarily using Google Slides) for executives’ meetings or other important internal and external meetings

• Assist organizing departmental All Hands when requested

• Arrange domestic and international travel

• Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion

• Create and manage purchase orders

• Coordinate logistics for off-site or virtual meetings and team-building events

• Maintain updated team alias and distribution lists, Slack channels, and shared team folders

• Manage onboarding schedule for new senior leaders

• Perform other admin-related tasks and projects as assigned

• Act as back-up to other Executive Assistants at Docusign as needed

Job Designation

Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)

 

Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.

What you bring

Basic

• 4+ years of relevant experience

• Experience working at a start-up or rapidly-growing company

• Ability to maintain confidentiality and practice discretion in your everyday work

• Experience with Concur, NetSuite, and Slack applications

• Proficiency with Google Suite, Microsoft, and Zoom applications

• Located in PST time zone

Preferred

• Enthusiastic, self-motivated and with a can-do attitude

• Able to manage multiple executives with different working styles

• Excellent communication skills

• Highly organized and detail-oriented

• Strong work ethic and high level of integrity

• Agile and flexible in response to changing priorities and needs with the ability to pivot quickly

• Experience in supporting Sales Teams and Executives

Wage Transparency

Pay for this position is based on a number of factors including geographic location and