Administrative Assistant-FDE

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism.

The Administrative Assistant-FDE will report to the Manager- Community Engagement, NEO Experience and Onboarding. This role will be responsible for providing scheduling, staffing, communication, and office management for direct and indirect business partners across the Concord site.

Are you an organized self starter who can work both independently and collaboratively? We're looking for a hardworking, dynamic team member to assist with site administrative responsibilities. Consider joining the Lilly family today!

Key Objectives:

• Proactively maintain daily calendars; initiate contact and establish good working relationships with others outside of the work group to improve schedule coordination.
• Manage large, complex meetings, audits, recognition events, communication events at various locations and of various sizes. Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed.
• Serve as key contact person for members of the Concord leadership team, helping to build relationships with direct and indirect business partners
• Ensure regular communication with business partners both within and beyond the Concord site. Keep direct, open, and continuous communication channels with business partners.
• Prepare written communication, documents, and presentations
• Holistic administration office management activities
• Create and maintain group and distribution lists, spreadsheets, documents, presentations, databases, and collaboration sites.
• Process complex expense reports (i.e. multi‐currency) including reconciliation of corporate credit accounts used for business purposes in a timely and accurate manner.
• Assist with administrative tasks in pre‐boarding and onboarding of new employees and/or contractors
• Serve as a resource to the area by explaining corporate and departmental procedures.
• Handle additional administrative support or special projects as assigned.
• Potentially lead committees or teams, including members of various departments and/or components
• Attend various business meetings as needed to understand the business area and priorities.
• Acquire and apply appropriate levels of Lilly process and product knowledge

Basic Qualifications:

• High School Diploma or equivalent with 2 or more years of applicable administrative support experience.
• Qualified candidates must be legally authorized to be employed in the United States. Lilly does not anticipate providing sponsorship for employment visa status (e.g., H-1B or TN status) for this employment position
• This position is not permanent. It is for a fixed term position up to a maximum of 4 years.

Preferred Skills:

• Excellent written and verbal communication skills
• Strong interpersonal and organizational skills
• Ability to maintain confidentiality
• Proficient knowledge of Microsoft programs
• Record and reporting capabilities
• Problem solving and critical thinking skills
• Demonstrated ability to effectively manage complex schedules and priorities
• Ability to adapt to frequent changes in priorities, to manage multiple diverse tasks, to maintain accuracy, and to meet tight deadlines.
• Ability to work independently and confidently with limited guidance from others

Additional Information:

• Role is Monday through Friday. Must be flexible in providing support to accommodate other inputs.
• Role is on-site (not remote) and based at the Concord, NC site.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you requi