Administrative Associate IV

Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Vet Med Pathobiology

Proposed Minimum Salary

$17.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

Join our team as an Administrative Associate IV at the Veterinary Pathobiology Laboratory! In this role, you’ll provide vital support to faculty and help manage dermatopathology samples while handling a variety of advanced administrative tasks. The position requires someone who can stay organized, communicate clearly, and manage multiple priorities with confidence. You’ll work closely with faculty and staff, so strong interpersonal skills and a proactive approach are key. If you’re dependable, comfortable with learning new skills or programs, and enjoy problem-solving in a fast-paced environment, we want to hear from you!

Minimum Qualifications

• High School Diploma or equivalent combination of education and experience

• Four years in general office or clerical work

A well-qualified candidate for this position will also possess

• Knowledge of medical terminology

• Familiarity with medical database and recordkeeping, specifically within a Veterinary Teaching Hospital

• Knowledge of spreadsheet, presentation, and word processing software programs

• Excellent interpersonal and communication skills, along with effective planning and organizational abilities

What you need to know

Salary: Starting at $17.50/hour.

Schedule/Location: Located in College Station, this onsite role has a typical schedule of Monday through Friday, 8am to 5pm. This position may require the flexibility to work holidays. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. 

Some of the Responsibilities Include:

• Office Services: Perform advanced administrative tasks that support the Anatomic Pathology Laboratory including the Necropsy/Biowaste, Surgical Biopsy, and Dermatopathology services. Order materials, coordinate laboratory organization and maintenance, manage office supplies, and ensure adherence to safety regulations.  Answering phone calls/emails and communicate with the Texas A&M Veterinary Teaching Hospital and Texas A&M Veterinary Medical Diagnostic Laboratory regarding relevant cases.

• Faculty Assistant: Provide administrative support to Veterinary Pathobiology faculty and residents in the Anatomic Pathology and Dermatopathology service centers by preparing communication materials, conveying policies and procedures, acting as a resource for related issues, and resolving advanced, sensitive, and confidential administrative matters, and monitoring compliance with policies and procedures.

• Dermatopathology Technical Service: Retrieve skin samples for the dermatopathology service, assign appropriate case numbers, trim tissue samples, scan the submitted history, and add it to the system. Load the processor with necropsy, surgical, and dermatopathology samples if no students are available in the histopathology laboratory.

• Reports and Invoices: Generate reports, invoices of the Anatomic Pathology Area, and assist/direct any Large Animal and Small Animal clinicians, and outside clients with questions or concerns.

Why Texas A&M University?  

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

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