Administrative Manager I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.

 

The Administrative Manager will be part of the team supporting the Human Biology Division Administrative Operations Office. This role provides proactive administrative support with a focus on detail, confidentiality, responsiveness, and strong customer service. The Administrative Manager will plan, prioritize, and organize a broad-ranging workload in a fast-paced environment, requiring sound judgment, strong organization, and communication skills. Professionalism is critical in all interactions.

Responsibilities

Meeting Support:

• Manage logistics for special and recurring department meetings, including scheduling, drafting agendas, and providing audiovisual support.

Facilities Oversight:

• Oversee facility and space-related projects, such as conducting annual space audits, handling work orders, addressing engineering issues, and managing office moves.
• Oversee lab space and equipment via the HB Central Lab Committee.

Events Planning and Management:

• Reserve event spaces, coordinate catering services, and maintain necessary supplies.

Travel Management:

• Coordinate travel arrangements and schedules for visitors, speakers, and internal employees attending conferences.

Administration:

• Assist with the onboarding and offboarding processes for Faculty.
• Prepare and distribute memos, emails, reports, and presentations.
• Write weekly communications and update bulletin boards. Support the creation of executive and department deliverables.
• Draft, edit, and proofread business correspondence and presentations.
• Update the internal and external Human Biology Division Website.

Finance:

• Manage and reconcile expense reports.
• Facilitate purchasing and procurement processes.
• Support department contract administration within specified timeframes.
• Coordinate with internal and external stakeholders on vendor contract issues.
• Assist with department budget development and reconciliation.

Other Responsibilities:

• Handle complex assignments requiring critical thinking and initiative.
• Exercise judgment within defined procedures and practices to determine appropriate actions.
• Provide backup support to other members of the HB Administrative Operations Office team.
• Take on special projects as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree and three years of administrative management or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Proficiency in MS Office, particularly Word, PowerPoint, and Excel.
• Exceptional communication skills, both verbal and written.
• High level of accuracy and attention to detail.
• Ability to analyze and revise operating practices to improve efficiency.
• Superior organizational skills and dedication to timely project completion.
• Adaptable problem-solver.