Senior Administrative Program Coordinator

Job Posting Title:

Senior Administrative Program Coordinator

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Hiring Department:

Graduate School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Oct 21, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Selection made by committee and hiring supervisor based on review of on-line applications and results of personal interviews.  Hiring decision contingent upon applicant clearing security background check.  Must be eligible to work in the United States on a full-time basis for any employer without sponsorship. Work schedule will be determined by discussion with supervisor.

You will be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience.  If you are the type of person that wants to know your work has meaning and impact, you will appreciate working in our department and for UT Austin.  UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (Employee premiums covered at 100%, family premiums at 50%)

• Vision, Dental, Life, and Disability insurance options

• Paid vacation, sick leave, and holidays

• Teachers Retirement System of Texas (a defined benefit retirement plan)

• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

• Flexible spending account options for medical and childcare expenses

• Training and conference opportunities

• Tuition assistance

• Athletic ticket discounts

• Access to UT Austin's libraries and museums

• Free rides on all UT Shuttle and Capital metro buses with staff ID card

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards

Purpose

The Senior Administrative Program Coordinator for the Office of Career & Life Design in the Graduate School supports the delivery of more than 85 student-focused events per year, 4 experiential learning fellowship programs, the graduate student jobs listserv and coordinates high level meetings for constituents across campus. This position is integral to our overall impact in helping graduate students and postdoctoral scholars thrive in and beyond UT Austin. This position reports to the Director of the Office of Career & Life Design, and is part of a curious, creative and student-centered team of dedicated professionals.

Responsibilities

• Event & Resource Management: Working closely with the team, the Senior Administrative Program Coordinator will manage events for the Office of Career and Life Design by overseeing logistics including event registration, honoraria, catering, space reservations, parking, assessment distribution and impact reporting. Event types include but are not limited to; student facing workshops, executive meetings, office retreats, trainings and employer facing site visits. This position is also responsible for managing all aspects of the contracts process, working closely with graduate school leadership and university contracts to ensure timely delivery of new platforms or services. They will liaise with all constituents to ensure exceptional delivery of workshops and events, resource distribution, and strong business relationships within and beyond the university. The person should be both creative and resourceful in their approach to event design and execution, demonstrating clear alignment between event goals, budget and outcomes. They will also provide support to graduate student events such as orientations, commencements and scholarship/fellowship awards receptions. The successful candidate will also provide analysis and reporting to internal and external interested parties used in developing and revising related policies and procedures, and in funding application and reporting.

• Program, Awards and Grant Coordination: Working closely with program leads, design processes that ensure timely delivery of signature programs, are within budget and align