Administrative Associate

Title: Administrative Associate

Employee Classification: Administrative Associate

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst Translational Research-304700

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Institute for Translational Research is devoted to bringing novel diagnostics and interventions to patients and families suffering from neurodegenerative diseases, fostering translational research in neurodegenerative diseases at UNTHSC, and Create solutions for a healthier community. Our team spans basic "bench-top" science, clinical research, community-based research and clinical trials. Our translational approach is intended to foster discovery and expedite those discoveries toward the benefit of those suffering from brain disease. A particular emphasis of ITR is the development of personalized (or person-focused) medicine for Alzheimer's disease.

Position Overview

This position will assist the clinical core and the department with maintaining current and upcoming participant scheduling and folder and assisting with core clerical needs. This includes creating folders, restocking supplies, updating participant folders with project notifications, organizing tester materials and back up for participant scheduling.

Minimum Qualifications

High school diploma or GED and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

* Confident professional appearance and positive demeanor with ability to maintain composure under pressure
* Trustworthy with the ability to handle confidential information
* Performs collaboratively and with extraordinary teamwork
* Excellent written and oral communication proficiently, good organizational skills
* Knowledge of or ability to quickly learn internal processes and procedures, including purchasing, travel and accounting

Job Duties:

• Maintain Clinical Core office supply inventory - Restock and maintain supplies as needed - Compare prices among vendors for budget considerations - Submit weekly supply order to Finance
• Maintain HD and Tau participant folder inventory - Apply and track the labeling system for Research and Med ID’s - Ensure sufficient number of folders are available each week (for both Spanish and English, Visit 1’s and follow-ups)
• Manage blood draws - Manage flow of participants for blood draws - Enter necessary information in lab interfacing system - Coordinate blood runs - Maintain blood card supply - Maintain Quest supply inventory (tubes, lab bags, Quest forms) - Make appointments for blood draws with Quest when necessary - Train new staff on blood draw management and maintain SOP updates when necessary 
• Maintain IRB comp