ADMINISTRATIVE ASSISTANT II - 64049203

Requisition No: 873655 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64049203

 Pay Plan: Career Service

Position Number: 64049203 

Salary:  $34,760 - $45,000 annually 

Posting Closing Date: 04/17/2026 

Total Compensation Estimator Tool

Open Competitive Job Opportunity

 

 

Your Specific Responsibilities:

 

This is a high-level position who works in the Director’s office assisting the County Health Department Administrator, Assistant County Health Department Administrator, and other senior managers as needed.  Work involves the performance of administrative activities which involve independently planning administrative objectives and priorities. Work also involves independent formulation, analysis, and recommendation of changes in policies, rules, and regulations.

 

Responsible for:

Manage the day-to-day administrative activities for the County Health Department Administrator’s office, including but not limited to, preparing travel requests and reimbursements, creating memos, letters and presentations, managing several Outlook calendars, schedule meetings, maintaining monthly reports, approve time sheets, preparing agendas and taking minutes at meetings, etc.

Monitor supplies and place orders through My Florida Market Place for office supplies for the Administrator’s office, Assistant Administrator’s Office and Personnel Liaison/ Workforce Development Office.

Serve on the Vehicle Utilization committee and Safety Committee. Assist in coordinating both committees’ agenda and take minutes at meetings.

Conducts annual inventory of pharmaceuticals at each clinic.  Process all pharmacy packing slips and input data in Excel database and obtain pricing from Cardinal in preparation for the annual inventory.

 

Provide updated DOH-Pasco contact information for County Health Systems as changes occur.

 

Agency STMS Travel Champion

 

Coordinate and assist:

 

Back up to the Account Manager for the Cell Phone Bill Verification System.  Ensure cell phone inventory is up to date for all DOH-Pasco employees, monitor monthly bills ensuring timely submission and approval by supervisors, set up new users in the system and remove those who no longer work with DOH-Pasco. 

Assist with monitoring Outlook Email Distribution Lists (DLs) to ensure owners are keeping DL members up to date.

 

Assist with updating the agency organizational chart.

 

Assist with monitoring service awards report, notify staff due for an award, and place orders. Responsible for and maintains agency policy book with the most current approved policies and ensures the online versions are current and available to staff. Assists in formulating and recommending programs and policies for the department or program and interprets and recommends administering policies as needed. 

Assist in coordinating New Employee Orientation and ensuring coverage for phones. Assist with keeping Personnel files updated regarding professional licenses, driver’s licenses, and position descriptions. Provide resources and up to date forms and procedures to supervisors as it relates to hiring, separation, and discipline.

 

Perform other related duties as required.

 

Required Knowledge, Skills, and Abilities:

 

Knowledge of administrative principles and practices.

Knowledge of computer software including Microsoft Office Suite (Word, Excel, PowerPoint, MS Outlook)

Knowledge of office procedures and practices.

Knowledge of the methods of data collection.

Knowledge of the principles and techniques of effective communication.  

Knowledge of travel logistics, expense reporting, document preparation, and records management.

Ability to manage virtual meeting platforms (Zoom, Teams)

Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing, or report writing.

Ability to prepare correspondence and administrative reports