Human Resources Assistant - Fully Remote in the US

Job Summary

The Human Resource Assistant is a proactive and people-focused professional who plays a key role in ensuring the seamless operation of the HR department. This individual is energized by supporting employees and thrives in a dynamic environment where anticipating needs is essential. With a growth-oriented mindset, the HR Assistant takes initiative in refining processes, enhancing the employee experience, and driving efficiency. Responsibilities include maintaining accurate records, assisting with onboarding, responding to employee inquiries, ensuring compliance, and supporting HR functions with adaptability and enthusiasm. 

Essential Duties and Responsibilities 

• Maintain and manage HR records with precision, ensuring all documentation is current, well-organized, and easily accessible. 

• Proactively address employee inquiries, providing clear and timely answers while identifying opportunities to improve HR processes. 

• Support HR operations and payroll functions, assisting with troubleshooting, reporting, and problem resolution to ensure accuracy and efficiency. 

• Uphold confidentiality and data integrity, handling sensitive HR files and records with discretion and professionalism. 

• Facilitate seamless employee onboarding, collaborating with recruiters to ensure a smooth transition from candidate to new hire status. 

• Assist with HR processes throughout the employee lifecycle, including orientations, I-9 verifications, background checks, employment changes, and terminations. 

• Conduct periodic audits of HR files, proactively identifying gaps and ensuring compliance with documentation requirements. 

• Provide dynamic administrative support, anticipating department needs and streamlining workflows for efficiency. 

• Deliver exceptional service to employees, managers, and partners, fostering a positive and supportive HR experience. 

• Assist with company-wide initiatives, contributing to events such as benefits open enrollment, annual performance review, organizational updates, training sessions, and more. 

• Collaborate with HR team and other teams to enhance employee engagement and HR service delivery through employee engagement initiatives such as employee surveys, internal communications, recognition programs, employee feedback mechanisms, and wellness happenings 

• Willing to embrace additional responsibilities with enthusiasm, taking the initiative to improve processes and support the success of the HR team. 

• Perform additional duties and assume additional responsibilities as identified by HR Management for the efficient operation of WorkCare. 

Education and Experience

• Associates Degree in related field, BS/BA preferred.
• 1-3 years of administrative or office experience required.
• 1-3 years of human resources experience is preferred.
• Proven successful experience working remotely across a multi-state organization. 

Skills and Competencies

• Strong verbal, written and interpersonal communication skills.
• Must be able to demonstrate the ability of maintaining privacy and confidentiality.
• Ability to manage multiple priorities, with attention to detail and accuracy.
• Ability to create and edit