Administrative Assistant - Omaha, NE

 

 

Job ID:  498320

 

Headquartered in Omaha, Lyman-Richey Corporation, A CRH Company, employs nearly 800 people in its eight aggregate and concrete companies across central and eastern Nebraska and western Iowa. Lyman-Richey Corporation has been providing top-quality construction materials and superior service to customers and contractors in the region for more than 130 years. 

 

Position Overview

This position will be responsible for front desk support as well as various office administrative duties. In addition, this employee will assist the accounting department as needed.

 

Key Responsibilities (Essential Duties and Functions)

• Answer, screen, and route outside calls.
• Provides a high level of customer service while welcoming and directing visitors. Monitor guest sign in/sign out.
• Collect and distribute incoming mail and packages
• Prepare and manage outgoing packages: including coordinating pickup and shipping labels.
• Track and order office supplies
• Plan company events including meetings, company picnics, lunches and more. Coordinate meeting room schedules and assist with meetings and other events as needed.
• Process material purchase transactions for multiple vendors
• Review and send approved invoices for payment
• Scan and index documents in record retention database
• Assist with miscellaneous data entry, administrative office task and assist accounting department as needed.
• Perform other duties as assigned

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience

• High School diploma or general education degree (GED) required.
• Associates degree (A. A.) or equivalent from two-year college or technical school preferred; or six months to one year related experience and/or training; or equivalent combination of education and experience.

 

Work Requirements

• Must be 18 years in age or older.
• Must pass pre-employment physical, drug screen and criminal background check.
• Report to the office dressed appropriately and ready to begin work at the designated start time.
• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook.
• Willingness to work independently within in a team environment and assist the team with other duties as required.
• Valid driver’s license required.

 

Knowledge/Skill Requirements

• Must be proficient in Word, Excel, and Outlook. Must be able to utilize the internet and email effectively.
• Ability to read, comprehend, and write simple instructions, short correspondence, and memos.
• Ability to perform basic mathematical skills such as addition, subtraction, and multiplication.
• Ability to apply common sense understanding to carry out written or oral instructions.
• Ability to work independently without constant supervision.

 

Key Competencies

• Accountability: Is continually focused on accepting responsibility for meeting commitments, achieving optimum results, and ownership for the outcomes from actions and decisions.
• Adaptability: Personal willingness and ability to effectively work in, and adapt to changes in circumstances, tasks, responsibilities, people, environments, and conditions.
• Communication: Clearly conveys and receives messages at an appropriate level and format.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and/or external customers.
• Integrity: Through words and actions, creates an atmosphere of mutual trust and respect.  Communicating and acting honestly and ethically.
• Teamwork: Works cooperatively and productively in groups and teams to create positive relationships which maximize performance results.
• Safety and Security: Observes safety and security procedures.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently required to reach with hands and arms, talk, hear and lift and/or move up to 10 lbs.
• Regularly required to sit and use hands and fingers to manipulate/handle objects.
• Occasionally required to stand, walk, stoop, kneel or crouch, lift and/or move up to 25 lbs.
• Able to communicate with others by telephone and in person.
• Able to utilize office equipment including a computer for word processing, email communication, and preparation of documents and presentations.
• May require sitting for extended periods of time.