Manager Proposal Services

Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Simpson Querrey Biomedical Research Center

The Manager Proposal Services is responsible for supporting research activity by providing supervision and training oversight to the RSO Research Grants Specialist team and the institution at-large while providing proposal support as needed.  This position supports the Associate Director by disseminating job critical information and resources, developing, and implementing training programs, proposing process improvements to enhance efficiencies, promoting collaboration with cross-functional teams, and facilitating proposal review and submission.  Additionally, Manager will be required to maintain a moderate proposal workload for select faculty or divisions.

Essential Job Functions:

1. Directly supervises the Research Grants Specialist team with the authority to hire, separate, 
promote, demote, write, and administer performance evaluations.
2. Responsible for developing onboarding materials and other forms of training documentation 
as needed to address knowledge gaps and encourage employee growth and development.
3. Plans the professional development needs for the Research Grants Specialist team team. 
4. Responsible for actively monitoring and distributions of workloads across the Research 
Grants Specialist team, and for ensuring adequate support is in place during high volume 
proposal submission periods including NIH cycle deadlines.
5. May manage a discrete load of PIs or grants based on complexity. 
6. Responsible for developing onboarding materials and other forms of training documentation 
as needed to address knowledge gaps and encourage employee growth and development.
7. Reviews organizational training needs for a variety of constituents (Faculty, Staff, other RA 
Teams), develops and conducts training as identified.
8. Shares knowledge and expertise on matters pertaining to the interpretation of Federal, 
State and Institutional policies, procedures and guidelines with OSP Proposal Services team 
and faculty.
9. Responsible for ensuring final pre-submission compliance checklists and standards for all 
federal and state grant proposals. Trains team members in compliance review and reviews 
proposals for error-free submission to funding agencies.
10. Identifies and promotes ways to streamline efficiencies through grant management tools 
including the electronic research administration software system and DocuSign.
11. Develops and ensures efficient processes exist for proposal development/submission review 
and processing across partner teams and between grants team members and PIs.
12. Prepares and disseminates reports as requested by Director, Manne Research Institute
leadership, and faculty.
13. Responsible for special projects as requested by the Director. 
14. Other job functions as assigned.

Knowledge, Skills and Abilities:

• A level of knowledge acquired through a bachelor’s degree and 5 years of progressive experience in Research Administration and Sponsored Programs or 9 years relevant experience.

• Extensive knowledge of Uniform Guidance, NIH Grant Policy Statement, and other federal regulations required.

• Supervisory experience is preferred.

• Knowledge of Grants.gov and other federal systems is required.

• CRA, CPRA, or CFRA preferred or expectation is that the incumbent will sit for one of the certification exams.

• Demonstrated mentoring and training skills for various audiences, from faculty to research administrators.

• Interpersonal skills necessary to provide effective leadership for team personnel, to