Administrative Coordinator - AFR, Regional Studies Division (Contractual)

Work for the IMF. Work for the World.

 

The African Department (AFR) is looking for a motivated Coordinator to assist in the administrative and organizational work in our Regional Studies Division.

The Lead Administrative Coordinator will play a pivotal role in providing support to the division’s staff under the guidance of the Division Chief and the Deputy Division Chiefs; and will work closely with the junior coordinator.

The responsibilities will include: 

Workflow Management: 

• Managing AFR’s Review Box. Disseminating action items, tracking responses and following up on deadlines

• Assisting with administrative processes within the division. 

• Monitor the busy work agenda, action items, and shifting priorities and ensure deadlines are met. 

Document Management: 

• Assist with preparation of country-related documents, briefs and memos with precision, ensuring adherence to Fund style and formatting guidelines. 

• Transmit documents to review Departments, Management, and the Board.  

Meeting and Events: 

• Organize meetings, seminars, workshops, and/or conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.  

• Initiate social gatherings in the division to foster team building and cohesion. 

Logistical Support: 

• Manage travel arrangements for division members. 

• Handle expense reports. 

Department-Wide Initiatives: 

• Occasionally contribute to and support department-wide initiatives. 

Qualifications: 

To thrive in this role, the selected candidate should possess the following.

Education and Professional Experience: 

• For Grade A3, educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of two years of relevant experience, is required. No previous experience would be required for those who have completed a university degree.

Technical Proficiency: 

• Proficient in Word, compound documents, Excel, Microsoft Teams and various software applications. 

• Familiarity with PeopleSoft, DARTS, TIMS, DM5, and Fund practices and procedures. 

Administrative Skills: 

• Strong administrative, technological, and organizational capabilities. 

• Ability to work accurately under pressure, and multitask.

Flexibility and Availability: 

• Flexibility with working hours and readiness for overtime. 

Languages: 

• Proficiency in English.

Only candidates who are currently residing in the Washington DC metro area will be considered.

Only candidates that have passed the IMF Staff Assistant online exam in the past 12 months will be considered.

This is a one-year contractual appointment. Contractual appointments at the IMF are renewable for up to four years of cumulative contractual service, pending incumbent's performance, budget availability and continuous business need.

Department:

AFRRS African Department Regional Studies Division

Hiring For:

A03, A04

The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process.