Project Coordinator, Corporate Events and Experiences

Job Description

The Project Coordinator of Corporate Events and Experiences provides programmatic and customer-focused support to LINK, Center for advancing Partnerships, for a suite of high-end industry events, key corporate visits, and programs designed to grow industry partnerships and engage alumni in the workplace. From industry roundtables, and national forums, to unique events and experiences, our team is situated well within the university and state, to lead innovative projects at the intersection of alumni and industry.

This individual will be a highly organized, quick-learner, who is detail-oriented, self-directed, and adept at working in a faced-paced environment. They will demonstrate strong independent thinking and decision-making skills to manage and execute programs, events and key corporate meetings. They will assist in all aspects of planning and execution of various programs, including drafting meeting materials such as agendas, briefing documents, and bios; logistics including working with outside vendors on reservations, rentals, and catering requests; budget estimates, invoices and tracking; and various marketing and professional communications. They will liaise with LINK, Advancement, Colleges and leadership to identify and define requirements, scope and objectives, and execute the planning, hosting, and delivery of tasks. This position will report to and work closely with the Associate Director of Alumni and Corporate Engagement.

Required Qualifications

● Professional experience planning, coordinating, and executing events and experiences, with demonstrated skills in logistics, vendor management, and client or stakeholder engagement; experience managing related projects or complex administrative operations.
● Demonstrated ability to coordinate multiple projects, priorities, and deadlines in a fast-paced environment with accuracy and high-quality results.
● High proficiency using office technology and software, including Microsoft Office Suite, virtual meeting platforms (Zoom, Teams), and calendar management tools.
● Strong interpersonal and problem-solving skills, with the ability to collaborate effectively across diverse stakeholders and independently manage tasks.

Preferred Qualifications

● Bachelor’s degree or equivalent training experience, preference for fields such as hospitality management, business, marketing or communications.
● Experience working in corporate relations, higher education or in a non-profit institution.
● Project Management or Event/Meeting Certification (CAPM, PMP, CMP, CPCE or other related programs).
● Demonstrated competency with design software such as Canva, InDesign, Illustrator, or Photoshop.

Pay Band

4

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

Starting at $52,000; commensurate with experience

Hours per week

40

Review Date

August 14, 2025

Additional Information

Position is unable to sponsor work visas.

The successful candidate will be required to have a criminal conviction check and safe driving check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight