APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

This position is funded for 1 year(s); continuation past 1 year(s) will be based on university need, performance, and/or availability of funding.

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This is a/an 75 % full-time equivalency (FTE) job. This position will work 30 hours per week. This position is eligible for benefits associated with any full-time position. The salary grade and range listed in the posting is reflective of a 100% Full-time position. Full-time equivalency job offers may fall outside of the listed range due to the assigned percentage of effort.

 

POSITION SPECIFICS​

Susan Hirt Hagen CORE is seeking an Administrative Assistant (support level) with excellent interpersonal, organizational, and technology skills. The Administrative Assistant supports the general administrative functions of Susan Hirt Hagen CORE; including greeting/referring/assisting visitors, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, reconciling budgetary expenditures, and providing general office support.

RESPONSIBILITIES

• Plan, organize, support and coordinate the daily office activities and administrative processes for Susan Hirt Hagen CORE;

• Assist with meeting preparation and agenda creation, taking minutes during meetings, assigning action steps for team members;

• Assist with scheduling meetings and using shared calendars;

• Submit catering requests for Susan Hirt Hagen CORE related events/meetings;

• Initiate appropriate requests to reconcile SAP concur expenses and required office purchases

• Manage Federal House facility requests through 25Live and CCURE;

• Organize shared reports, documents, and records in Microsoft OneDrive;

• Manage student volunteer database, including overseeing the clearance process;

• Maintain Federal House building standards, including kitchen upkeep, maintenance requests, and overall building appearance;

• When required, arrange travel plans for faculty and staff work trips

PREFERRED QUALIFICATIONS

• Strong organizational skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Ability to work independently and collaboratively with div