Temporary Administrative Manager - College of Natural Sciences - (UTEMPS)

Job Posting Title:

Temporary Administrative Manager - College of Natural Sciences - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Temporary assignments may be filled at any time; only competitive applicants selected will be contacted and provided with instructions on the continued application process.  Please no phone calls or emails. The projected end date for this temporary assignment is August 31, 2026.

Purpose

Serve as the central business operations partner for the CNS Career Services and Health Professions offices, ensuring compliant purchasing and financial management, efficient office operations, reliable event-business coordination, and strategic support to leadership. This role focuses on process design, financial stewardship, and cross-functional coordination to maximize CNS Career Success impact.

Responsibilities

• Provides day-to-day support for business services, financial operations, and office management, including processing purchasing and travel requests, maintaining financial records, supporting budget tracking and reconciliation, and ensuring compliance with university guidelines.

• Oversees office systems, communications, space coordination, and onboarding processes while partnering with IT and administrative teams to manage access, inventory, and operations. Supports event logistics and financial oversight, contributes to strategic and cross-departmental projects, and assists with documentation, reporting, and continuous process improvement.

Required Qualifications

Bachelor's degree and three years of clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and seven years of clerical experience. Experience with administrative, business, or financial operations. Strong organizational skills and attention to detail. Ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficiency in Microsoft Office (especially Excel, Outlook, and Word). Strong written and verbal communication skills. Ability to work independently and as part of a team. Demonstrated ability to handle sensitive information with discretion.

Preferred Qualifications

Experience in higher education or a large, complex organization. Familiarity with procurement, budgeting, and financial reconciliation processes. Experience with enterprise systems (e.g., financial, HR, or procurement platforms). Knowledge of grant administration or contract processing. Experience coordinating events or supporting project management efforts. Familiarity with tools such as Box, 12twenty, or password management systems (e.g., 1Password). Experience developing or documenting standard operating procedures (SOPs). Interest in process improvement, data, and operational efficiency.

Hourly Rate

$28.85

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation, Lifting, pushing, or pulling

Work Shift

• Hours per week - 40

• The work hours are from 8:00 a.m. to 5:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link i