Accounts Receivable Specialist

Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia’s employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. This role will assist the Director of Accounting with processing, tracking, reconciling, and analyzing accounts receivable payments. The Specialist will collect and summarize data from payment sources, maintain client accounts, and resolve discrepancies. Regular interaction with Grant Managers and Business Partners will ensure accurate and efficient payment processing

JOB SPECIFICATIONS

Responsibilities/Duties

• Perform daily cash management tasks, including recording bank deposits, updating cash receipt logs, and posting all receipts to the accounts receivable sub-ledger.
• Monitor and reconcile the receivable ledger to ensure all payment is accounted for and accurately posted.
• Investigate, analyze, and resolve client accounts receivable balance discrepancies
• Develop and maintain accurate client accounts receivable records.
• Communicate with Grant Managers to resolve payment issues.
• Assist in developing and modifying client account procedures.
• Prepare weekly/monthly accounts receivable aging reports and other financial statements.
• Ensure compliance with financial policies and procedures and adhere to regulations and accounting principles.
• Prepare and submit annual Conformation Reports for our Business Partners.
• Assist with month-end closing, audit preparations, and tasks beyond core responsibilities, including participation in special projects.

 Education/Qualifications:

• Associate degree or equivalent level of work experience
• Three or more years of relevant accounts receivable/accounting work experience\

Skills:

• Knowledge of general office operations, accounting principles, and procedures.
• Excellent written and verbal communication, organizational, and office equipment skills. Proficient in Microsoft Office Suite and Google Drive.
• Demonstrated ability to learn and use various technology and financial systems.
• Ability to work with a variety of cultures and diverse audiences.
• Ability to communicate effectively with all levels within and outside the organization with high professionalism.
• Ability to manage competing priorities, deadlines, and challenging communications with professionalism, tact, good judgment, flexibility, and the ability to multi-task.
• Ability to work independently with limited supervision.

Work Environment:  Standard office setting with extended periods at work stati