Coordinator Family Services - University Housing & Dining

TITLE

Coordinator, Family Services

JOB SUMMARY 

The Family Services Coordinator position provides direction and day-to-day responsibility to the Family Housing component of University Housing & Dining including the Clubhouse Children’s Recreation Program. Responsibilities include planning and administration of an after school and drop-in center and summer recreation program for school age children of TWU students along with supervision and training of personnel including Recreation Coordinator, Recreation Leaders and student volunteers, graduate student interns, and practicum students from a variety of academic disciplines across the university. The position has responsibility for all aspects of the Family Housing program in Lowry Woods and Student Life staff, as well as faculty and TWU academic departments to provide programs and services for families who live on-campus and students with children. The Family Services Coordinator reports directly to the Associate Director of University Housing & Dining. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Associate Director of University Housing & Dining 

Supervises:     Recreation Coordinator, and Recreation Leaders, volunteers 

ESSENTIAL DUTIES - May include, but not limited to the following:

• Researches, implements, and evaluates new childcare programs that meet the childcare needs of the university, faculty, staff, students, and community members.
• Ensures that key resources (people, time, materials, dollars, etc.) are aligned with new program implementation strategies.
• Directs the daily operation and administration of the Clubhouse program.
• Directs the daily operation and administration of the drop-in center.
• Works evening and night shifts to supervise the night program. 
• Serves as the day-to-day administrator for the Clubhouse after school center and summer recreation program. 
• Ensures the Clubhouse meets all required safety, health and fire codes, and that appropriate records are maintained for each participant.
• Directs the promotion and marketing efforts for the Clubhouse program.
• Supervises the Clubhouse application process, waiting list and fee payment procedures.
• Serves as a liaison between CCS (and other related agencies) and University Housing & Dining.
• Ensures that regular maintenance and upkeep of the Clubhouse/Housing van occurs.      Coordinate the scheduling of this vehicle for Clubhouse, Housing and Student Life activities.
• Conducts research on various aspects of family housing as identified by the Department and University.
• Assists the Director in preparing reports and other special projects involving families and single parents. 
• Ensures compliance with standards and regulations set forth in the Minimum Standards Rules for Licensed Child Care Centers as defined by the Texas Department of Family and Protective Services.
• Hires, trains, evaluates, and supervises staff, including Recreation Coordinator, and Recreation Leaders. 
• Maintains daily attendance records and other documentation as required by the State of Texas and Child Care Services (CCS).
• Collects permission slips, waivers, health records, etc., and obtain parent's schedule to enable access in case of emergency.
• Works closely with the appropriate Housing and Facilities Management staff to ensure that regular maintenance and cleaning of the Family Housing apartments, classroom, recreation areas, and vehicles occurs, including the playground equipment.
• Develops and implements program/activity schedules and lesson plans for the Clubhouse program.
• Monitors the Clubhouse budget and inventory of supplies.
• Evaluates the Clubhouse activities monthly during the Fall and Spring semesters and weekly during the summer, providing a monthly report and an annual summary evaluation to the Associate Director for Residence Life.
• Maintains a developmentally sound discipline system for the children’s recreation program.
• Maintains proper safety precautions in the center, on playgrounds, and in vehicles used by the center.
• Communicates concerns and any incidents that occur with the children to the appropriate parent(s) on a daily basis and in a timely manner.  Maintain proper documentation for any incidents that occur, submits reports to supervisor immediately and takes corrective action and follow up on incidents in a timely mann