UMMS Chan -- Baystate Staff Assistant

Summay:

Location: 3601 Main St; Springfield MA (hybrid opportunity after training)

Schedule: Monday-Friday; 40hrs; Flexible Start - day shift

Provides extensive administrative support (60% or more of the time) and some secretarial support to manager and/or department. Completes a variety of complex analyses, reports, and databases. Requires advanced use of personal computer. Creates complex spreadsheets and other documents. Represents the department in resolving problems and exchange of information, interpretation of departmental policy and procedures.

Job Responsibilities: 

1) Interacts with a wide variety of students, applicants, UMass Chan - Baystate faculty, staff, applicants, medical staff and/or external stakeholders in a professional and efficient manner, maintains confidentiality; obtains or relays information as appropriate, arranges meetings, gathers data, etc.

2) Answers Correspondence to faculty and students in a timely manner.

3)Coordinate faculty teaching materials, including editing presentations, overseeing case formatting and revisions, supplying handouts, and other faculty curricular needs and support as assigned.

4)Coordinate uploads to learning management system and provide support for curricular calendaring.

5)Responsible for setup of PURCH related activities (ECL, PD, POCUS etc.) and events including room configuration, supplies, handouts, catering, AV etc.

6) Proctor both in person and remote NMBE student exams.

7Assist with coordinating and scheduling interview days and admissions committee meetings. Provide support in facilitating MMI sessions through Zoom.

8) Develops, maintains a filing systems, and classifies, sorts and files correspondence, articles, records and other documents

9) Uses Microsoft Outlook and other applications as appropriate (Word, Excel, Access, Adobe) for organizing the department schedule and workflow

10) Responsible for all meetings tasks, including tracking attendance, reserving rooms, AV, and catering.

11) Other duties, as assigned.

You Belong At Baystate

At Baystate Health we know that treating one another with dignity and equity is what elevates respect for our patients and staff. It makes us not just an organization, but also a community where you belong. It is how we advance the care and enhance the lives of all people.

DIVERSE TEAMS. DIVERSE PATIENTS. DIVERSE LOCATIONS.

Education:

GED or HiSET (Required)

Certifications:

Equal Employment Opportunity Employer

Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.