Associate, Office Administration

At Hyundai, we’ve rethought our business and created cars that combine performance, quality, design and innovation into a complete package.

It’s time you rethink what you expect from an employer.

At Hyundai, we understand you're not just building a career – you're building a life. We believe in our people and realize that our success is a direct result of our commitment in offering you great opportunities for your career. If you would enjoy working in a dynamic environment and are looking for a chance to become part of a stellar team of professionals, we invite you to apply online today.

 

Location

Central RegionEastern RegionMid-Atlantic RegionSouth Central RegionSouthern RegionWestern Region

Purpose

~ To provide administrative support to the General Manager and to coordinate vendor services for the maintenance and operations of the Regional Office; act as Regional liaison for Human Resources and HAEA.

Major Responsibilities

~ Administrative support to General Manager – type correspondence, prepare reports and presentations, make travel arrangements, answer phones, take messages.

~ Coordinate Dealer Council Meeting arrangements and travel as well as Council annual elections.

~ Coordinate employee meetings, luncheons, and Region group events.

~ Maintain Region’s facility operations – Work with all vendors related to building maintenance, operation and security, as well as, vendors related to all office equipment and office supplies. Obtain bids as needed for these services and create purchase requests as needed.

~ Act as Regional liaison for Human Resources – Obtain information for employees regarding policies, benefits, etc. Maintain personnel files. Handle new hire packages and serve as Department Ambassador by providing HMA orientation. Arrange for equipment and log-on I.D.s for new hires. Assist with recruitment of Regional support staff; arrange interviews and typing tests for administrative applicants. Advise HR of any “on the job” employee related injuries as well as any employee/family hospitalizations/bereavements for floral orders.

~ Act as Regional liaison with for HAEA – Coordinate shipment and installation and training for new equipment/software as needed in the Region. Regional contact for equipment repair and maintenance. Maintain and ship “loaner” laptops to travelers as needed. Arrange phone changes, moves as needed.

~ Serve as Regional contact for HMA wireless vendor by assisting with cell phone, blackberry and air card needs for field travelers and staff managers. Handle invoices for wireless vendor.

Major Responsibilities (continued)

~ Custodian of budget; handle data entry, budget reductions, prepare and distribute monthly internal departmental reports.

~ Administer processing Regional expenses and Purchase Orders.

~ Control and monitor disbursement of Regional Petty Cash Account – balance checkbook and submit monthly reconciliation of account to Finance Department.

~ Complete fixed asset inventories as requested.

~ Coordinate temporary help as needed.

~ Maintain and update Regional directories and distribution lists as needed.

~ Take an active leadership role in the mentoring and training of department Specialists and other junior personnel.

~ Miscellaneous other administrative duties, not limited to above, as and when assigned by the Regional Staff Managers and General Manager.

Authority

~ Has the authority to issue individual codes to access the Region building.

~ Has the authority to call and schedule maintenance on office equipment and building issues.

Education

~ Must be a high school graduate~ Bachelor’s degree preferred

Related Experience

~ Two to four years of work experience with at least two years of office supervisory level experience desired.

~ Knowledge of automotive dealer terminology helpful.

Skills/Knowledge

~ Excellent written, communication and interpersonal skills.

~ Good analytical skills.

~ Proficiency with windows based software programs – Microsoft Office, Word, Excel, PowerPoint, Access, and Outlook.

~ Self-starter with organizational abilities.

Certification

~ N/A

Physical Requirements

Normal office duties

Work Model

Affiliate

Compensation

Benefits

 

Our Company adheres to the equal employment opportunity guidelines set forth by federal, state and local laws.  The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic char