HR Manager

Description

As HR Manager, you will support the Media.Monks operations and people operations to ensure we’re delivering an exceptional employee experience as we scale rapidly. You’ll work as part of our Berlin team and EMEA/NL that keeps the company operating faster and faster as we work toward a unitary structure. You are customer service focused, take the initiative, while also being flexible and creative on the best ways to execute. You ensure the smooth running of our HR Operations processes for your dedicated business unit, related to the entire lifecycle of our Berlin.Monks. You’re able to identify opportunities to improve our processes using Workday and Google-suite.The position is for an indefinite period. A high level of German is mandatory.

 

Organisational position

The HR department is part of the corporate team of Media.Monks. In this role you report to the HR Business Partner of your dedicated business, but with a strong dotted line to the HR Operations Lead. The position is based in Berlin.

 

Main responsibilities

• Employee Administration:  Efficient and compliant processing of day to day admin tasks and information (sick leaves, special leaves, PTO, benefits registrations, changes in contracts, job change administration and performance management letters. And everything in between). Accurate entry of data into our HRIS and Personnel Files.
• Awesome Candidate Journey: As People Monk at Media.Monks, you ensure a positive, timely and accurate candidate journey ensuring happy monks and a smooth transition in and through the company. All new hires onboarded accurately and on time, hitting time-sensitive deadlines per checklist tasks. Offboarding is conducted smoothly and all loose ends tied. 
• Monk Minded: Provide a first line HR response to our employees and leads with a timely and successful resolution of HR queries via our ticketing systems. Contribute to  accurate information on our internal HR site. Make sure both employees and leads can find all relevant information for their role.
• Payroll and Finance administration:  Provide quality and timely information for payroll and finance forecast administration regarding new hires, monthly mutations, salary and FTE changes, allowances and deductions, exits and any other changes. 
• Processes and Procedures: Use your knowledge and experience to provide insight and support to your Team Lead in constantly improving People processes and various templates.

Training and experience requirements (Technical Skills)

• 2 to 5 years of experience in a relevant capacity
• Affinity with administrative processes
• Experience with Workday or comparable HRIS is preferable 
• Experience with the Google Suite (Google Docs, Gmail, Spreadsheets) 
• Confidence in communication in both English and German

Competences (Soft skills)

Competence 1: Accurate

• Accurate with detailed work, keen on preventing mistakes
• Stays alert with routine tasks
• Accustomed to working with large sets of data or multiple tasks

 

Competence 2: Honesty and Integrity

• Treats sensitive information carefully, and discreetly
• Can act with integrity with fellow colleagues and takes ownership of mistakes 

 

Competence 3: setting priorities

• Able to determine critical and business sensitive tasks and prioritise accordingly
• Takes ownership of tasks and and is able to build a realistic timeframe
• Manages expectations according to priorities

 Competence 4: Stress resistant

• Is able to handle multiple tasks and requests at the same time 
• Takes a positive and realistic approach and is able to be pragmatic 
• Remains cool under pressure, and service minded 

Competence 5: Proactive

• Stay on top of tasks and always think and plan ahead
• Show initiative and make suggestions for improvements to processes, policies or any other documentations
• Escalate issues in a timely and sensitive manner when a risk can occur

#LI-MM1

About Media.Monks:

Media.Monks is on a mission to create a new future for this industry. Our vision? Build everything with a belief that changing for good comes from changing who does the work. Yep, that means you. Welcome to the party—one global, cross-cultural collective with a passion for using our skills to create better and a better world. That’s how we’re abl