Administrative Assistant (Part Time)

The Dartmouth Group is hiring  a part time Administrative Assistant to support its condominium community near the downtown Boston, area.

 

Work schedule: MWF, 7am - 3:30pm EST.

 

Daily responsibilities:

• Meet and greet visitors, guests, homes owners, vendors, and members of the board.
• Research and respond to inquires in-person, by phone, and email.
• Manage all communication to homeowners to include mass emails, written correspondence, letters, violation notices, forms, monthly newsletter, etc.
• Assemble Welcome Packets, Resale Packets, Board packets, etc.  
• Assist in conducting routine property inspections and service evaluations, monitoring compliance of policy and procedures.
• Ensure Concierge Convenience inventory remains stocked with all inventory items if applicable. Replenish items as needed. Order supplies as needed.
• Enter, update, and close out Work Order Tickets. Schedule and coordinate vendors onsite.
• Code and process invoices, assist with AP and AR functions. 
• Monitor security cameras and devices.
• Other projects as requested. 

 

 

Pay rate: $25-$26 an hour.

Qualifications

• 2+ years of experience providing administrative, office support, and customer service. 
• Proactive communication style with excellent communication skills, written and spoken.
• Attention to detail, ability to prioritize tasks, and meet time sensitive deadlines.
• Solutions driven and team oriented.
• Well-versed in using Microsoft Office Suite (Word, Excel, and Outlook).

 

 

 

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