Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position is an onsite opportunity in the Abbott Diabetes Care Division. We are helping people with Diabetes lead healthier, happier lives.   As a global leader in diabetes care, Abbott is constantly working to deliver the highest quality products and unwavering support to our customers.  Consistent and accurate glucose monitoring is the foundation of any diabetes management plan, so we’re committed to continuous improvement in the way patients and professionals measure, track and analyze glucose levels.

As an Administrative Assistant, you will provide general administrative support to one or more managers or directors as assigned. May provide back up support to higher level management as needed. This is an onsite opportunity in Alameda, CA.

What You'll Do

• Scheduling travel, Managing correspondence, scheduling couriers, processing expense reports, meeting/event planning,
• creating or modifying business documents, Preparing presentations from source materials, Handling teleconference and
• BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and
• Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses basic to intermediate software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
• Coordinates new employee office setups and onboarding.
• May train/coordinate work for new administrative assistants.
• Frequently interacts with high level executives.
• Basic to intermediate knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business sensitive information.
• Data is typically employee level or one dimensional.
• Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• Proactively identifies and resolves scheduling conflicts.
• May be the primary point of contact for managers schedule.

Experience You'll Bring

Required

• High School Diploma / GED, Some college preferre