Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Student Affairs

SubDivision-Department: UNT-Dean of Students

Department: UNT-Student Legal Services-160240

Job Location: Denton

Salary: 40600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.  

Department Summary

Student Legal Services offers a wide variety of legal guidance. The goal of this office is to counsel, advise, and represent University of North Texas students. Student Legal Services may write letters, draft legal documents, represent students, or otherwise attempt to resolve legal problems.

Position Overview

This position is responsible for managing the administrative operations and customer related services for Student Legal Services (“SLS”).

This position has the following duties: to provide legal assistant support services as needed by the director and associate director of SLS; to prepare drafts or correspondence and legal documents; to screen incoming calls to attorneys; to prepare and maintain travel vouchers, purchase orders, purchasing card and interdepartmental orders; to assist with budget preparation and monitor and maintain office supply and asset inventory; and, to prepare the Student Service Fee request in order to obtain continued funding for the office.

This position also requires initial public contact; addressing requests for general and specific legal information; to maintain the office as an area committed to student services; to train and orient student employees; to create schedules and maintain timesheets for payroll; to prepare sick leave and vacation requests; to assist in court hearings; to perform notary services; and, to participate in office assessment.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced Microsoft Office abilities. Knowledge of or ability to acquire accounting / budgeting UNT procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships with students, various UNT departments, and external entities. Knowledge of UNT policies, practices, procedures and terminology of assigned function. Proper grammatical skills in English. Supervisory skills.

Preferred Qualifications

Bachelor’s degree and one year of r