Senior Grants and Contracts Officer

Senior Grants and Contracts Officer

Sponsored Projects Accounting (SPA)

Overview

The Senior Grants and Contracts Officer, Sponsored Projects Accounting (“SGCO”) serves as a senior member of the Sponsored Projects Accounting team within the Office of Research Administration (ORA) at The Lundquist Institute (“TLI”), reporting to the Associate Director of Sponsored Projects Accounting. The SCGA will be responsible for a portfolio of the most complex awards from various federal, state, local, and non-profit sponsors with major duties to include payment plan set-up; invoicing and federal drawdowns; payment processing; accounts receivables; external and internal financial reporting; financial award management; and closeout of sponsored awards. 

The SCGO will also be responsible for providing comprehensive post-award management of sponsored funding that supports Institute policies, sponsored award terms and conditions, and applicable federal, state, and local regulations, supports and improves the financial expertise of SPA, and builds processes to support SPA and the TLI research community. The SCGO may also mentor, train, and supervise staff.

The SCGO is self-directed, able to prioritize multiple duties and deadlines, and understands the importance of the research administration profession. The SCGO has a high degree of proficiency in research administration including sponsored administrative and financial management, reporting, and complex award procedures and is able to problem-solve a wide range of issues with limited structure.

Responsibilities

• Responsible for timely set-up of sponsored awards financial information including all milestones within portfolio, manage, and monitor sponsored award accounts in TLI financial systems on a continuous basis
• Responsible for timely set-up of bill plans within portfolio; utilize standardized reporting queries to effectively maintain bill plan information in finance accounting system for all sponsored research accounts; review and implement approved requested research account updates
• Responsible for quality control verification of all Bill Plan set ups monthly
• Responsible for timely billing of sponsored research awards within portfolio; create and generate invoices to sponsors for all sponsored contracts, including letter or credit (LOC) cost, prepaid and other scheduled invoices, and submit sponsor invoices to ensure timely payment for all non-LOC awards; research and obtain information required for invoices; communicate with sponsor contacts on a regular basis to ensure the delivery and receipt of invoices; run, review and analyze queries and reports to ensure that all invoices agree with the prebill report
• Provide analytical reports and/or analysis to management, as needed; identify any patterns or discrepancies within data
• Responsible for timely processing of payments received for sponsored research invoices within portfolio
• Serve as backup for drawdown of electronic payments in electronic payment systems for ALL LOC sponsored award invoices
• Responsible for the timely monitoring of accounts receivables of sponsored research invoices within portfolio; utilize Finance reports to review and analyze accounting data and unidentified accounts receivable billing and/or payment discrepancies; prepare and distribute reminder letters to sponsor contacts regarding outstanding receivables; contact sponsors on outstanding accounts receivable and past due invoices
• Responsible for award management of sponsored awards within portfolio; utilize finance reports to review and analyze accounting data to identify errors or areas of concern, and develop recommendations for solutions; monitor over expenditures, both billed and unbilled accounts receivable, deferred revenue, allowance for doubtf