Administrative Coordinator

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator

What you will do

Let’s do this. Let’s change the world. In this vital role you will be primarily responsible for complex administrative support activities, supporting Executive Directors, Directors and other staff within Precision Medicine.

Responsibilities

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones

• Coordinate functional processes such as invoicing & purchase orders

• Coordinate local and international travel arrangements & preparing expense reports

• Assisting with preparation of slide presentations

• Assist with SharePoint site

• Performing administrative duties as assigned - maintaining distribution, contact and personnel lists

• Managing departmental administrative files

• Manage and coordinate department communications

• Coordinating mailings and courier/deliveries

• Managing the administrative aspects of relationships with outside experts and vendors

• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations

• Organizing meeting rooms, including logistics, catering and equipment needs

• Preparing agendas and taking action items as required

• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)

• Assisting with special projects as requested by Executive Directors and others within group

• Update and maintain all dues, memberships, subscriptions, etc.

• Initiating/facilitating Cross-Functional team meetings and take meeting minutes

• Timely Registration for conferences, congresses, seminars, and internal meetings

• Participating in department project teams

• Provide backup support to additional department ACs

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a coordinator with these qualifications.

Basic Qualifications:

• Associate’s degree and 2 years of administrative experience OR

• 2 years in a technical school setting with hands-on experience OR

• High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• Effective, can-do attitude with a solution-oriented approach

• Experienced and proficient with all current Amgen technologies and platforms

• Polite and personable ‘Team Player’

• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels

• Excellent written, verbal and presentation skills in communicating key business and critical information

• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen

• Experience providing administrative support to remote staff

• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members

• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues

• Ability to work in a fast paced, deadline driven environment

• Discretion in dealing with propriety information

What you can expect of us

As we work to develop treatments that take care of others, we also work