Special Assistant, Clinical Programs

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Occupational Summary

Perform comprehensive administrative duties in support of appointment, promotion and tenure activities for designated departments in the School of Medicine; facilitate credentialing and re-credentialing activities. Assist in departmental faculty development and professional development initiatives. Apply advanced knowledge and skills to resolve complex challenges and opportunities independently and with others. 

 

Work Performed

• Coordinate and manage appointment, promotion and tenure workflows, in conjunction with department and School of Medicine APT leaders and committees, from initiation to completion.

• Compose and edit faculty appointment and promotion documents, both independently and with input from relevant stakeholders.

• Assist departments in the timely management of all APT communications; establishing systems to track and monitor progress and ensure completion.

• Facilitate faculty credentialing and re-credentialing process, including compliance with initial and ongoing professional practice evaluation requirements.

• Responsible for oversight of faculty clinical and academic onboarding/offboarding and integration activities such as the completion of billing packets, provider enrollment, research orientation and other faculty requirements.

• Effectively interface with various systems associated with faculty appointment and promotion, including dFac and DMR.

• Partner with department APT leadership to support faculty development and professional development initiatives.

• Oversee onboarding of new faculty

• Oversee and recommend improvements to the organization of faculty affairs record keeping.

• Serve as liaison with all levels of administration and faculty to coordinate and resolve problems and issues relative to clinical, academic and administrative matters.

 

Required Qualifications

 

Education

Work requires analytical, communications and organizational skills generally acquired through completion of college courses. A bachelor's degree is preferred.

 

Experience

Work requires 2-4 years of experience in program administration or other administrative capacity or an equivalent combination of relevant education and/or experience.

 

Preferred Skills & Competencies

• Knowledge of dFac, DMR, SAP/Duke@Work and Tableau.

• Excellent organizational skills and impeccable attention to detail.

• Excellent interpersonal skills, especially in clarifying policies and procedures with colleagues across the University.

• Ability to manage confidential information.

• Excellent written and verbal communication skills.

• Confidence in multi-tasking and navigati