Senior HR Onboarding Specialist - Onsite/Hybrid in Nashville TN

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Job Summary:

Supports the onboarding goals through standardized, transactional processes, and optimal use of technology resources. Provides superior service, through a welcoming, efficient, and seamless onboarding experience as the key point of contact for new staff hires after the offer of employment is accepted. Ensures all pre-employment requirements, including criminal background check, education and license verification, I-9 and other onboarding tasks are completed for all employees and contingent workers, where applicable. Also assists current staff members through the transfer process.

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KEY RESPONSIBILITIES

• Receives and addresses inquiries from telephone, on-line, and on-site customers. Provides legally sound and accurate employment information to internal and external customers.
• Performs and reviews pre-employment checks including references, licensure, criminal background and/or education verifications.
• Responds to all questions/concerns from new hires, provides detail on orientation logistics, addresses barriers to avoid delays in start dates.
• Maintains ongoing, positive collaboration with others in recruitment, payroll, hiring leaders, and HR partners to create lean, effective processes that minimize hand offs, delays, and errors.
• Collects and processes new team members hire documentation prior to start date or within three days of start. Assists in ensuring govern­ment-mandated documents are complete according to the law (1-9 /E-verify, etc.).
• Communicates with hiring leaders and recruiters about start dates, delays, and issues related to the new hire.
• Finalizes Workday hire process, sending confirmation emails with orientation information, and completing related system data entry. Provides additional follow up with new team members as needed.
• Communicates with new hires regarding onboarding process.
• Reviewing criminal background checks, coordinating and reviewing completion of pre-employment re­quirements.

TECHNICAL CAPABILITIES

• Time Management (Intermediate): Planning and exercising conscious control over the amount of time spent on specific activities.
• Communication (Intermediate): Clearly, effectively and respectfully communicates to employees or customers.
• Customer Service (Intermediate): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• Human Resources (Novice): Knowledge of various components of human resources which may include human resources management, the recruitment process, skills development and tracking, benefits administration, training, compensation, organizational development, and compliance with associated government regulations.
• HR Compliance (Novice): Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
• Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

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