Administrative Assistant – Construction Project Support

SnapIT Solutions is seeking a highly organized and detail-oriented Administrative Assistant to support a multi-year construction project. This role provides critical clerical and administrative support to on-site project leadership and engineering personnel.

Working primarily from an office trailer located at an active job site, this position plays a key role in maintaining documentation, coordinating communication, and ensuring smooth daily operations.

This is an excellent opportunity for someone who thrives in a fast-paced environment and takes pride in accuracy, organization, and teamwork.

What You’ll Do

• Provide administrative support to Project Managers, Supervisors, Engineers, and Field Management

• Handle confidential project documentation

• Assist with purchase orders, invoice coding, and expense tracking

• Prepare monthly expense reports

• Coordinate travel planning and scheduling

• Manage incoming calls, visitors, deliveries, and project mail

• Prepare meeting agendas, record minutes, and distribute follow-up documentation

• Maintain office organization, supplies, and project records

• Coordinate facility scheduling and catering for meetings and events

• Create vendor requisitions and receipts

• Support training and safety event coordination

Required Qualifications:

• High school diploma or equivalent

• Strong proficiency in Microsoft Office (Word, Excel, Outlook)

• Excellent written and verbal communication skills

• High attention to detail and data accuracy

• Ability to manage multiple priorities in a dynamic environment

• Strong organizational and time-management skills

• Ability to work independently and collaboratively

Preferred Qualifications:

• Bachelor’s degree in Business, Communications, Accounting, or related field

• Experience with enterprise systems such as PeopleSoft, Box, or similar platforms

• Experience supporting construction or engineering teams

• Strong problem-solving and analytical skills

Additional Requirements:

• Valid driver’s license required

• Intermittent travel may be required

• Comfortable working in a job-site environment (office trailer setting)

• Must wear required PPE when entering active construction areas

• Strong attendance and reliability record

Schedule:

• Monday – Friday

• 7:30 a.m. – 4:00 p.m. (additional hours as needed)

• On-site position